Free Sample Letters & Tips

Technical documentation or communication is a process by which technical information is presented through writing which is ‘user friendly’ according to the intended audience. The scope of technical documentation is quiet vast and it includes everything from business email to highly important business reports, from just a user guide to a help system. It is a habit among most people to take the help of documentation only when all other sources of help prove futile. Because of this attitude, the documentation is shoddily prepared after all the efforts are made and generally, it is myth which doesn’t exist in most scenarios. Many software companies are of the opinion that their software is very user friendly and there is absolutely no need of any sort of documentation. However, a fact must always be remembered and i.e. technical documentation is far less expensive as compared to providing technical support. Before starting with technical documentation, you must know that preparation of effective technical docs is not an easy job and, in fact, is a well-planned mission which has to be executed correctly. Following are the steps that must be followed to create an effective documentation:

Step 1:

The very first step is to identify the very purpose of creating the documentation and the audience for whom it is being prepared. You must be very clear in your mind about the objective behind creating the documentation and the person who is going to rely on it. Your documentation will definitely be different if a general car mechanic is going to be the audience rather than some software engineer.

Step 2:

Collect information. The person who is responsible for creating the documentation is generally a writer and not an expert in that field. It is very necessary to collect all the possible information and facts about the subject to document it. Gathering information means conducting your own research, having a word with the expert, and conducting experiment with or on the product, in case it is software.

Step 3:

Organize the information and give a definite outline to it. To help you out in the beginning, you can use an existing document. You can also consider taking help from a predefined template. Fill in the information that you have and leave the other areas blank if you are going to find out on that subject afterwards. You can keep jotting down all the topics about which you have to research further and those areas which you have left blank, so that after filling in your present information, you can go ahead and search for the remaining topics. This will help you keep a track of all the topics that are covered and even those that are yet to be covered.

Step 4:

After you outline your information, start preparing a draft. While making the draft, start filling all your blanks and any other information that is still left to be filled. While preparing the draft, it is advisable to allow your ideas to flow freely in a stream. You must never interrupt or try to manipulate with the ideas that are flowing or to revise anything at this stage.

Step 5:

After you have completed the first draft, take some rest. Allow your mind to relax for a short period of time and then give the draft a glance with a fresh mind. Advisably, pay more attention to things that are important. You may shorten or extend various sections of the draft. You may also rearrange the sentences, paragraphs or even an entire topic if you feel that something is not right as per the logical flow of ideas. You may also try to improve your grammar, matter, or even the styling of the document.

The role of a technical writer is a very demanding role. To execute this responsibility in a perfect manner, you must be both knowledgeable as well as skilled in your line of business or profession. You can never expect to be a good writer if you are unaware of the rules of writing, the subject, and the optimum usage of writing tools. Being knowledgeable and skilled are two different aspects and it is beneficial to posses both of them.

Having knowledge means that you are aware about the various writing techniques, the subject, and the different writing tools. You may have gained this knowledge in your schooling and most of it comes during your experience in a job.

If you are skilled, then it means that you can write effectively and use the writing tools to good effect. In other words, skill is the application of your knowledge.

From the above discussion, we can understand that it is very important to have the required knowledge about writing skills to deliver the writing project on a successful note. Apart from that, having knowledge and the ability to deliver something correctly raises the morale and self-esteem of a person and he starts to feel better about himself. This increases your overall confidence which is very important to perform any kind of job in life. This way, you give more value to your employer and thus, increase your chances of getting promotions and remuneration.

But you may be thinking about how to get there? How to gain that sort of knowledge? To gain knowledge in technical writing, it is very important to observe, read, and study. It is an established fact that good writers are good readers. There are many books available today that teach good practices for technical writing. There are books available even for learning the use of software programs used for technical writing. With the advent of the Internet, it is not very difficult to find the study material on any subject. You can search for study material over the Internet or you can also try out some books in the library closest to you.

Along with books, you can also attend some classes or seminars based on the same topic. Seminars can be really very beneficial and you can learn a lot from them.

It is a jungle out there where there are numerous job seekers to a limited number of openings. Competition is fierce and everybody is trying to make his way. Each day thousands of job seekers submit their resumes and the people on the other side of the desk keep sending them to the trash bin. So vacancies are not filled most of the time due to the reason that the actual deserving people do not reach the interview stage. This is solely because of an unprofessionally written resume that makes its way to the dustbin leaving the job seeker again at the same spot.

Importance of the resume

The importance of a well written, concise and relevant resume cannot be undermined. We live in a fast paced world, where the panelist has just the time to glance through what has been put in front of him. If the resume presented is perfect enough to make an impression, the job seeker might get a call for the interview. The job seeker might possess the required skills for the job but if his resume isn’t impressive enough, they do not matter. Therefore the resume is like an advertisement of the person portraying himself to be taken up for the job.
To understand what importance does the resume holds, one has to get into the shoes of a manager that has been assigned the task of recruiting. He is aware that a single vacancy would be applied for by many applicants. It is not possible to know them individually, interview all of them, conduct background checks on them and even call their past employers about their work habits and why they left the earlier job. Resources and time constraints make this entirely impossible. Therefore he has to devise some way to weed out the unwanted applicants. Here the resume comes in the picture. A poorly written resume with lots of errors whether grammatical or clerical is the first one to go to the trash bin. Those that survive that fate are further scrutinized. The few that remain after the scrutiny are thoroughly checked for experience, qualification, work ethics and accomplishments. These resumes are the ones that would get the interview call. This is however just the first step as the prospect of getting the job is still far with hurdles like the interview and group discussion still remaining.
Therefore it is imperative that the resume that reaches the hiring manager must be such that it impresses him in the first instance. The manager thus might be of the view that the person is responsible enough, at least on paper. With the world getting hooked to the internet, even companies looking to fill up their vacancies accept online resumes. But whether on paper or online, the crux lies in a good and professionally written resume. For this, one must be aware of the techniques of writing a good resume.
Resume writing
As we see a great resume can be the first step towards the prospect of getting the job. However there are a few things that are essential for any resume and must always be included. The first of these is the contact information which includes the name, address, phone number and email address. Although this is not something that would attract the recruiter but omitting them would surely land the resume in the trash bin. Besides this, there is the other vital information that must be put. These are as follows:
1. Qualifications: if the company advertised for applications seeking certain qualifications like a degree in engineering, ten years of experience and the knowledge of certain software tools, then this is the first thing that would be noticed by the hiring manager. Therefore a brief description of the qualifications must be mentioned right at the top. Any other qualifications that might add weight to the resume, making the job seeker appropriate for the job, can also be added.
2. Experience: the next most important thing that the recruiter seeks is the experience of the applicant. Therefore a resume must have the experience of the candidate mentioned. This section can also include any major accomplishments that had been gained during the past jobs. These accomplishments could be related to giving a consistent performance with regard to increasing sales, reducing expenses or even providing outstanding service. The accolades may not be related to the industry being applied, but it presents a valuable impression in the mind of the recruiter.
3. Education: another essential element of any resume should be the education. This section would contain the details of the schooling of the candidate along with the degree that he earned. Any other additional courses done with the basic education should also be mentioned here.
Layout of a resume
As mentioned before, the importance of a resume cannot be undermined. It is the first opportunity of any candidate to make a first impression. Therefore care must be taken to write a good and professional looking resume. There are certain guidelines that can be followed while writing a resume. These guidelines are as follows:
Style of writing
1. The objective: it is important to state your objective statement in the resume. This objective defines the work perspective of the applicant and also portrays his mindset. The objective statement however should not be too elaborate.
2. Quality writing: good quality writing is essential to make an impression. A candidate might be qualified for the job, but an irrelevant and improperly written resume can ruin his chances of being selected for the interview. Moreover, the resume should not be ambiguous and disoriented.
3. Check for errors: grammatical or spelling mistakes are a doom for the candidate as this shows his callousness. It is very important to double or even triple check the resume to weed out any such errors.
4. Appropriate categories: one should remember that the manager just has seconds to glance over the resumes. Therefore only if there is any eye-catcher will he turn the pages to look for more. Specific skills should therefore be placed under appropriate categories and at the appropriate place. Hence skills and experience should be placed higher on the page and that too highlighted.
5. Reverse order: the information presented in a resume should ideally be made in the reverse chronological order starting with the most recent one.

Format of the resume
1. Consistency: it is important to maintain consistency of the writing style and the formatting style throughout the resume.
2. Job titles and skill headings: the skill headings and the job titles should be in sync with the job being applied for. This is because quick judgments are made when the resumes are reviewed. Unrelated skills or job titles create the impression that the applicant is not qualified.
3. Design and appearance: a professional looking resume is concise and provides the relevant information omitting any jargon that has been put in to fill spaces. The design and appearance of the resume does matter but what is more important is the content.
4. Appropriate formatting: to highlight the credentials bullets can be used. It is always prudent to stick to one or two pages of resume. It should be graphically pleasing and therefore enough white space should be left on all sides.

Content
As mentioned content is what actually matters. Therefore ensure that whatever information has been provided in the resume is accurate and honest.
There should be a mention of any personality traits that the candidate possesses such as leadership, independence, confidence and inter personal communication skills etc.
One should always avoid writing irrelevant information as this could irk the manager.
It is not prudent to list any references on the resume. One should make them available on request. This is precisely due to two reasons, the first being the time needed to inform the person that he has been named as a reference and he might get a call from the office. Secondly the applicant can ensure whether the reference is still contactable or not.

Final edit
When all things seem in place, there is the need to do a final proof reading. For this the applicant can take the help of someone as another person can find out mistakes much faster than oneself.
A resume therefore is not just one’s qualification or experience on paper. It is also his only opportunity to make a first impression. Therefore a resume holds much importance for those seeking a job. Today with the internet seeking an entry in all industries, writing a professional looking resume has become quite easy with the guidance that is available on the internet. There are programs like the online resume makers that assist in formulating a tidy resume. These online resume makers have the ready made templates that need to be filled with information. Thus creation of a concise and professional resume has become quite easy. Many of the consultancy firms also provide resume writing services. Therefore professional help can be taken to create a good and impressive resume.

Thankfully, after the recession is over, jobs have started to resurface again in this recovery period. But you must remember that the number is still very less and so the competition will be still very high. So, if you are hunting for a new job, then presumably by now, you must have prepared a good resume, short-listed some good companies and now its time to start shooting your application to these companies. However, the question that remains to be answered is that how will you make a notable impression while introducing yourself to the employer? Many people think that a cover letter is not required at all, while others are confused about the matter or information that should be included in the cover letter. If you are also having some doubts regarding the cover letter then the following article will help you clear those doubts and also help you write a great cover letter giving you that extra edge that you need!

Let us consider the very first question and that is, whether a cover letter is required along with the resume? The very straightforward answer to this question is ‘YES’. Whether you are applying for a job by yourself or a recruiter has contacted you or you are applying for a job through a newspaper or email advertisement, the cover letter is without any doubt one of the most essential prerequisites for a job application. In most of the cases, all big companies recruit people in hundreds every few months and they have to go through thousands of applications and resumes. Also, there will be openings for different positions. So, it becomes very important to mention the position that you are applying for. This can be achieved only through a ‘Cover Letter’. A ‘Cover Letter’ can be described as a statement of purpose. There is only one objective of the cover letter and that is to highlight your strengths that are described briefly in your resume.

What is the opening looking for? Along with your specialized qualifications and skills, your work experience in different and multicultural environments and coordination with different functional teams, experience in handling critical situations become your stand out positives. Even the leadership qualities and an in-depth understanding of the business helps you gain that extra edge. All these capabilities can be demonstrated through your cover letter. Your resume will list your educational background and your experience in terms of years, but the important role that you have successfully delivered will be brought in the spot light in your cover letter which will immediately draw the employer’s attention towards your resume. Suppose you have mentioned about handling the sales teams across the Asian subcontinent in your cover letter, then the recruiter will automatically search for that experience in your resume and spend more time reading it keenly. Thus you can describe your important role more briefly in your cover letter.

Giving important to them of you? This is one of those aspects which are very important and most of the people are just ignorant about it. All people just tend to declare themselves and depict all the positives that they have got and show all the experience that they have collected over the years. But at this moment people miss the trick. The recruiter is going to hire not only because you posses some qualities, but your qualities must match with that of their requirements. So, you must also focus on the requirements of the employer. A very good thumb rule is to keep the initial focus on ‘You’. ‘You’ means to talk about their requirements of the employer and then moving gradually to ‘I’. Then stating their requirements, you can describe your strengths and experience relevant to the role and then while concluding you must again go back to ‘You’. This ‘You’ will also include yourself as a part of their team. You must describe them that a combination of their platform and your skills can bring great success to the company. You can stress on how your skills can bring a change or improvement in their process and products. You must describe in brief that how your skills and experience combined with the company’s resources can bring out a turnaround or benefit them. Remember to do a thorough research about the company, their operations, their main line of business and the role to be performed before you write this part.

Who’s the ‘To’ in the letter? Whenever you write a cover letter, it is always addressed to some individual. In case you don’t know the right person that has to be addressed, then you must try to find out as you must always address the cover letter to the correct person. And make it a point to ensure that the name of the concerned person is spelled correctly and his designation is mentioned appropriately.

But all this info is there in the resume!? All this information may be already present in the resume, but the cover letter highlights the important achievements or skills that need to be highlighted. The other benefit of the cover letter is to present those facts that are not mentioned in the resume.

Can I just keep a standard template of the cover letter and use it in all applications? This may be less time and effort consuming but it is certainly not the right thing to do.  As mentioned above, the fact that you posses some skills is not the only thing important, but they should also match with the requirements of the company. So, it is always advisable to highlight those skills which are relevant to the present opportunity and this can be done only if you modify your cover letter as per the requirements. It will not take much time to do a quick research about the business of the company and skills requires for the current opening. A well written cover letter depicts your discipline and genuine interest in being associated with the company.

How to conclude? Every cover letter should call for some sort of action, whether from your side or theirs. For example, you can write that you would be looking forward to their positive response or you may also ask them for a reply over the phone. However, you may write anything that you may like, but don’t forget this part of the letter.

Anything left…! You have to go through the entire letter once again. There is no scope of any sort of error in your resume and same is the case with your cover letter. You may ask someone else to take a walk through the entire letter and a spell check is a must!

Email Cover Letters: Though you have to include all the above points, but in such a way that it remains short. All the highlights and key points of your skills must be completed in 2 to 3 sentences. But you must always make sure that you are writing the cover letter in the context of the job opening. Don’t try to get very creative with the font size and font style. Just keep the font size simply to 10 and the font style as ‘Arial’. You may break the content in 2 or 3 paragraphs depending upon the content. In an email cover letter, the subject line becomes very important. So, try to write a good subject line which highlights your profile and makes it very clear about the position that you are applying for. If you can keep the subject line short and simple, that will be an added advantage.

Maintaining a certain image: Although it is important to highlight your abilities and showcase your skills, but at the same time it is also very important that the letter depicts your personality. Don’t try to sound more aggressive of a person if you are more of a simple and soft natured. Also make sure that you are not sounding like a salesman who is desperate to sell his wares. Be enthusiastic but don’t over do it!

Just remember, if your cover letter is not up to the mark then there are more chances that the recruiter may not open the much important attachment, i.e. your resume. This means you may not even get a chance to demonstrate your skills to the recruiter even though you are fit for the opening. If you don’t include a cover letter in the first place itself, then the chances of not opening the attachment increases further. The cover letter has one added benefit. Suppose by the time your resume reached the recruiter, they had already short listed someone else, then while sending the reply “Thanks for the inertest but the vacancy is filled”, your application will get saved in their minds and your resume in their database and they will surely consider your resume in the future openings of the company. This gives you an extra chance that you will need while searching for a new job in the future.

A business letter is an effective and official way of communication between two institutions, people, corporations, people, or persons. Business letters are totally different from personal letters because they are written within set of rules and guidelines that have to be followed very strictly. Many people panic with the prospect of writing a letter adhering to the set guidelines, but to write business letters is not that hard and there is no reason to get afraid of. Thus, stigmatizing it simply because of its sophisticated details will diminish the appeal of the same.

Before you start writing a business letter, ask yourself some of the following questions:

1. What is your purpose of writing this business letter?

2. What does the reader wants and how will he understand the message you want to convey?
3. Have you answered all the important questions and the needed information has been provided to the reader?
4. Has your purpose been accomplished?
5. Have you included distracting, boring, or confusing information?
6. How do you want your reader to act to this business letter?
7. Has the message been clearly conveyed?
8. Have you provided the reader with all the important information to take the necessary action?

The main purpose of a business letter is communication with other companies or it is an effective method to convey your message to various people within business limits. The main purpose of business letters is to convey to the people information that you want them to know and if possible persuade them to do accordingly.

The Important 7 C’s

The main problem with most of the business letters is that either they are difficult to understand or drawn out and too long. There is one solution to this problem that many writers generally follow. They double check the letter and its contents to ensure that their letter is written according the golden rules of 7 C’s. The 7 C’s that are important to consider are:

• Clear
• Correct
• Concise
• Conversational
• Convincing
• Courteous
• Complete
If you follow these 7 guidelines of business letter writing, then it surely is going to convey your message and will be considered a perfect business letter.

Keep It to the Point
The first thing that you must keep in your mind while writing a business letter, is to ensure that the time of the reader is not getting wasted due to your long letter. Keep in mind the following two questions to ensure yourself this, ‘why are you writing’ and ‘what you want to accomplish’. The answer to these questions will enable you to write the letter in a straightforward way and to the point. If you take these two questions under consideration before you start writing, your letter will be short and will convey your message to the reader in a better way.

Various Types of Business Letters
Business letters do not have one common purpose or a common format. People have to handle different type of businesses so the business letters also have to be written in different ways to achieve different purposes. The answer to coming up with an efficient letter is to be aware of the type of business letter you wish to write. The various types of business letters are adjustment, complaint, order, acknowledgement, and response and inquiry letter.

Adjustment Letter: The adjustment letter is a letter that is to be written as a reply to a complaint letter against something or someone. It serves the purpose of informing its reader that suitable measures are being implemented against the previously specified wrong doing. Besides this, the adjustment letter also operates as an official document to acknowledge the complaint.
Complaint Letter: This letter is quite similar to the adjustment letter. The only difference is that it is not essentially written in response to a wrong doing. Its purpose is to notify its reader about some error that had been detected and requires immediate attention and correction. This letter too acts as an official document informing its reader that actions are being taken to solve the problem.
Order Letter: As the name suggests, an order letter is written for ordering materials that are in short supply and hence, will be required soon. Order letters are commonly also known as POs (Purchase Orders). Once again, this is an official document specifying the transaction between the vendor and the business organization.
Acknowledgement Letter: Main aim of an acknowledgement letter is to show gratitude to its reader for something s/he had done for you in office. It could be simply expressing your thankfulness with respect to some help that had been rendered by its reader or with regards to something you had received from the reader. Although acknowledge letters are not mandatory in a business setting, they are appreciated.
Response Letter: Again, the name ‘Response letter’ is quite self-explanatory. This letter is written as a reply to some other letter that was received by the person. The main idea of writing such a letter is to perform adequate actions in response to a favor that was asked for by the person receiving the letter.
Inquiry Letter: This is a letter written with the objective of conveying a certain request to its reader or as a reply to the request made by its reader in his/her initial letter. Thus, the main purpose of inquiry letters is to get across your request for a certain material or object to the reader.
Business Letter Writing Checklist
Once the business letter you are writing is over, check it with the checklist to ensure that your letter has accomplished the rules set in the checklist. The main fundamental use of the checklist is to ensure that the business letter is: simple, strong, sincere and the most important rule ‘short’. After finishing the letter if you find out that your business letter is at par to all such qualities then congratulate your self for having accomplished just the ideal business letter.

Whether you are a writer or manager in a business concern, the questions that always keeps bugging you is “Have I presented my question clearly”? If you want to be a good and effective writer, then you must know how to inform the concerned receiver a clear message. If you want to be in the manager’s shoes then nothing in this world will be more important for you than being properly understood and being informed.

So, what is the secret of writing effective letters, emails, proposals and reports? The four Cs will do all the explanation for you. They are:

Be clear, considerate, concise and correct.

Whether you are in the process of writing a 1-2 line email or a big 10 page report, understand the readers’ needs and follow the four Cs. These four Cs will never let you down and you will find that you are able to send your message in a very appropriate manner.
The message that is easy to comprehend is called as informative. ‘Easy’ doesn’t necessarily mean ‘readable’. It surely doesn’t mean that it is easy to read. For the past some years there has been much discussion about readability. All these discussions have stressed on simple solutions which can solve the most common problems faced in writing such as use of simple and everyday words, brief paragraphs and short sentences, avoid usage of foreign expressions and complex and unfamiliar jargons etc. Using these techniques may appear to be very simple but can not be considered to be the solutions to all the problems faced while writing. Compliance to the advice presented in this article will also not necessarily mean that you will be able to write very good and informative reports but this will definitely help you to understand how to customize your writing depending on the subject and readers’ needs. Informative writing can be done in a better way if words are selected with proper attention, focus is made on formation of sentences, and ideas and thoughts are presented in a logical manner.
Denotation and connotation are the two characteristics of the meaning that is assigned to any word. Denotation is the idea or the meaning which is conveyed by the word when it is used in day-to-day language. Connotation means the thought (whether emotional or personal) that is assigned to that word. For example if you consider the word “Democracy”, it has denotative meaning. But if you consider connotative aspect, then it has a much broader sense. When we want to communicate in an effective manner, while speaking or writing, we are often exposed to the risk of being misunderstood. We often assume that we know the perfect meaning of the words that are most commonly used (denotative characteristics). But you will be surprised to know that though it may seem to be a simple task but it is not always the case. The writer should know the uniqueness of the word whenever he chooses that word for sending across his ideas. The words must be selected very wisely and this fact has been accepted since biblical times. A short sentence with appropriate words is considered to be the best sentence.

Steps to be followed for Developing Effective Business Writing Skills:
Effective writing may seem to be a very simple and effortless task but actually it involves a lot of preparation, analysis, selection and a good organization of ideas. It is very important to follow this process as this forms the very foundation for the work that will follow. Arrange all the ideas in your thoughts in the very beginning itself. After this, try to implement the following six steps while preparing a business report, a staff paper, or an article for a publication.
1. Establish the basic objective of message:
Before starting, just divide the objectives into general and specific (special) purposes. The general or basic purpose may include informing, question, direct or persuading. If you are unable to define the purpose clearly then it will be very difficult to deliver the message clearly to the intended recipient. You must always keep in mind about the person/s that is going to read, understand or possibly answer the message.
2. Collect all the information and facts that are required:
Always collect all the possible information and facts ready at your disposal. Make sure that the information is up-to-date and correct in every sense. Make recommendations or conclusions in a line with these facts.
3. Organize and separate the matter into main topics:
Always arrange the entire matter or material into various important heads and arrange them sequentially and in a logical chain. Understand carefully the logic exhibited by the outline. Always keep a check that the topics that are related to each other are grouped logically and sequentially. Consider the outline very carefully and alter it to simple or reduced or extended as the situation demands.
4. Prepare a draft of the message in conversational style:
In the beginning, prepare a draft of the matter. While preparing the draft, always try to use a conversational format. Making it a good conversational letter will help you improve it. Keep focus on one point of the message at a time. Don’t try to improve the draft while preparing it. After preparing the draft, keep it aside for some time. Then go through the entire draft with fresh mind and critically. Reason yourself to check whether you have been logical and objective in your understanding. Are there any fall outs in your interpretation? Have you put across your ideas precisely? Is the material enough to satisfy the informational needs of the concerned receiver? Do the ideas flow systematically- in a logical and clear format? Can there be any other meaning derived from the words that have been used?
5. Consider the concerned receiver:
Always ask yourself whether you have kept the background of the receiver in mind. Will he be able to understand the message as you would like him to? Is your message complete in all sense?
Evaluate the text for the practices that are commonly accepted such as capitalizing, punctuating, numbering, and abbreviating. The most important is the words you have chosen are right or not.

October 12, 2001

Mr. Jimmy Neutron
Wawa St. Abucay, Bataan

Dear Mr. Neutron:

I can’t tell you how distressed I am hear of the car accident that has put you in the hospital.  I am so thankful that you were not more seriously injured.  When I hear of what happens to some of my friends who drive cars, I’m glad I don’t own one.

Maybe I’m not striking the bright, happy note for the patient.  You know that I’m sending you all the right kind of thoughts for your early recovery, and I’m coming over soon with some cheerful books that will help you while away the time.

Till then, cheer.

Sincerely,

Analyn Flores

October 16, 2009

Dr. Delfin O. Magpantay
President
Bataan Peninsula State University

Thru:  Mercedes G. Sanchez  Ed.D.
Vice-President for Academic Affairs

Sir:

Good Day!

My contract as an Instructor in College of Engineering and Architecture will expire on October 31, 2009.  I would like to inform your good office that I am still willing to offer my service and impart knowledge that will help the engineering student of Bataan Peninsula State University to develop their skills and maximize their full potential.

I look forward with you in the next semester.

Thank you.

Yours Truly,

Engr. Angelo N. Rodriguez
Instructor – CEA

Recommending Approval:

Engr. Rodrigo C. Munoz Jr.
Dean – College of Engineering and Architecture

SUBMISSION OF LIST OF NEEDED FACULTY
FOR FIRST SEMESTER, AY 2001-2002

May 12, 2001

To:  Vice President of Academic Affairs (Abucay Campus)
Campus Directors
Associate Directors Academic Affairs
Dean of Various Institutes / Institute Coordinators

In preparation for the opening of the First Semester come on June 19, 2001, the undersigned is requesting you to submit the list of needed instructors in your respective institutes on or before June 03, 2001.  Kindly specify the nature of the possible appointment (Full time/Part time) and the subjects to be taught by each instructor.

For your information, guidance and compliance.

Rebecca H. Manansala
Vice-President

August 11, 2005

Engr. Egan Airis
Dinalupihan, Bataan

Dear Engr. Airis:

We are pleased to confirm that you are being employed by our school in the capacity of College Instructor.  You will report directly to Ms. Rosario Rodrigo, commencing with your start of employment on August 15, 2005.

Your basic pay shall be Php 15,000.00 a month.  You will also be covered by the standard group benefit plans and fringe benefits, which will be explained to you.

If you agree, please sign the enclosed copy and return for our files.

Respectfully yours,

Ms. Dina Rodriguez

February 19, 2001

Ms. Lenita Alferos
ABC Subd.
San Juan, Manila

Dear Ms Alferos:

Your letter of February 05, in which you apply for a position as Computer Programmer, has just come to my attention.

Unfortunately, there is no opportunity at the moment, but I definitely will keep your application in our active files, for I am very well impressed with both your personal and your employment qualifications.  I suggest that you get in touch with me again in six weeks if you are still interested.

Very truly yours,

Miguel  Montejo