Example Letter to Announce the Death of a Family Member to other Family Members, Close Friends, and Acquaintances – Business Format

Rita Wilkinson
Address
City, State Zip
January 1, 20XX

Mr. John Doe
123 Broadway
New York, NY 10003

Dear Mr. Doe:

We are sorry to be the bearers of sad news, but our grandmother Jane Doe passed away last Friday from respiratory complications related to colon cancer. Her battle with cancer started seven years ago, and from then on, she has undergone multiple sessions of chemotherapy and radiation. Weeks before her passing, her nutrition has deteriorated and continuously complained difficulty of breathing due to the accumulation of fluid in her lungs. A minor surgery was intended to relieve the difficulty.

Following her wishes, we held a graveside service with his children and grandchildren at the Doe family plot in the Springfield Memorial Park. She was a modest, private woman and wanted it that way. Grandfather Doe is holding up well.

Best regards,

Rita Wilkinson

Example Schedule an Appointment to Interview a Potential Employee Letter-Business Format

Rita Wilkinson
Address
City, State Zip

January 1, 20XX

Mr. John Doe
123 Broadway
New York, NY 10003

Dear Mr. Doe:

We were quite impressed with your qualifications in your application for the position of Unit Manager at ABC Video Productions. I hope we can meet for an informal interview this week. Thursday and Friday afternoons are best for me. Please call my secretary, Delia Doe, at 555-5555 and make an appointment at a time convenient for us both. Please be prepared to discuss your experiences with video production and direction. I look forward to meeting with you.

Best regards,

Rita Wilkinson

Example Letter to Announce Bad News to Employees – Business Format

Company Name
Address
City, State Zip

To: All Employees

From: Rita Wilkinson

Date: March 5, 20XX

Subject: Announcement of Bad News

I am sorry to report that Klozst Enterprises has not renewed their contract for the next year. Even with our strong profits in the 2nd quarter of the fiscal year, ABC Merchandising is not immune as our country faces economic recession. Most of our consumers lacked the disposable income we count on for our bread and butter. Since 20% of our business was with Klozst, effective at the end of thus pay period we will experience a 40% reduction in staff.

We are working hard to restore the company’s economic downturn. Until we succeed, we ask for your understanding and cooperation. With your help this will be only a temporary setback. We will keep you informed with weekly updates on e-mail.

RW:

Example Letter to Announce or Introduce a New Salesperson – Business Format

Company Name
Address
City, State Zip

To: All Employees

From: Rita Wilkinson

Date: March 5, 20XX

Subject: Announcement of New Salesperson

We are pleased to welcome John Doe as the newest member of our sales force.

John has had extensive experience in car dealership. Please come by to meet him at our showroom at Shopper’s Mall Atrium this March 15. We believe you will find his expertise invaluable in making your selections for next year’s inventory.

RW:

Example Letter to Announce an Imminent Strike (Labor’s Announcement) – Business Format

Company Name
Address
City, State Zip

To: All Union Members

From: Rita Wilkinson

Date: March 5, 20XX

Subject: Announcement of an Imminent Strike

Because ABC Industries management refuses to revise the executive protection and staffing alternative clauses of our employment contract, Worker’s Union is left with no option but to announce a strike, effective March 15. If the management can arrange a settlement before the Sunday midnight deadline, the union is ready to recommend acceptance of the rest of the contract. Our position is sound and we hope to see speedy resolution to these employment issues, so that we may again provide the kind of excellent work and efficiency Workers’ union members are known for.

RW:

Example Acknowledge the Receipt of a Letter or Report Letter – Business Format

Rita Wilkinson
Address
City, State Zip

January 1, 20XX

Mr. John Doe
123 Broadway
New York, NY 10003

Dear Mr. Doe:
This morning I received your proposal regarding program development, scheduling, and costs of staff development by the start of the 1st quarter. As agreed, I will present it to the executive committee next Friday. I appreciate the work you did and hope the committee sees the wisdom in your proposal.

Best regards,

Rita Wilkinson

Example Issue Directives Concerning Studies and Investigations Letter-Business Format

Rita Wilkinson
Address
City, State Zip

January 1, 20XX

Mr. John Doe
123 Broadway
New York, NY 10003

Dear Mr. Doe:

Preliminary public opinion polls indicate that our new (name of product) will have high acceptance among adolescents. However, we fear that it could be factored by novelty. A broader study must be conducted to determine the product’s ability to establish a stronger and sustainable demand, and its ability to generate revenues. The Research and Development arm of the production company shall meet tomorrow Monday, March 15 to outline the framework of the three month study. Please represent our department during the discussions and serve as our advocate in voicing our concerns in production. Keep me apprised of your progress.

Best regards,

Rita Wilkinson

Example Letter to Announce A Holiday Work Schedule – Business Format

Company Name
Address
City, State Zip

To: All Employees

From: Rita Wilkinson

Date: October 15, 20XX

Subject: Holiday Work Schedule

Here is the schedule for the upcoming holidays of the last quarter:

October 29 – Feast of Saint Rafael – ½ CREW
November 2 – All Souls’ Day – CLOSED AT NOON
November 19 – Feast of Saint James – ½ CREW
December 8 – Feast of the Immaculate Conception – CLOSED AT NOON
December 13 – Feast of Saint Lucia – CLOSED AT NOON
December 25 – Christmas Day – CLOSED
December 31 – New Years Eve – CLOSED

Please sign up in the office to work either October 29 or November 19.

RW:

Example Letter to Thank Someone for Hospitality – Business Format

Rita Wilkinson
Address
City, State Zip

January 1, 20XX

Mr. John Doe
123 Broadway
New York, NY 10003

Dear Mr. Doe:

I want to thank you and Jane for making my first business trip to the Springfield area a pleasant one. To be shown around by two “native Springfielders” gave me a view of the city I would never have gotten by seeing Springfield on my own. I am fortunate to have such wonderful, thoughtful friends.

I expect to reciprocate when the sales convention is in my hometown of Riverdale next fall.

Please give my best to Jane, and thanks again to both of you for a most pleasant two days.

Best regards,

Rita Wilkinson

Example Letter to Thank Someone for Helping in your Absence – Business Format

Rita Wilkinson
Address
City, State Zip

January 1, 20XX

Mr. John Doe
123 Broadway
New York, NY 10003

Dear Mr. Doe:

Thank you so much for covering my night shift for me while I was tending my sick daughter at Riverdale. I was especially concerned about the number and complexity of patients that will be admitted when I was away, but you handled it perfectly. I returned to find everything in good order, with performance evaluation reviews speaking highly of you and the hospital reports duly accomplished. When the opportunity arises, I will be more than happy to return the favor.

Best regards,

Rita Wilkinson