Wondering who are the people that the key executives of your firm have brought on board? You can always refer to the memorandum announcing the appointment of a new employee. This kind of correspondence serves as a way of urging the employee force to welcome a new employee who has decided to join a firm.

Since it is for company-wide dissemination, it is important to ensure that there is no spelling, punctuation, or grammatical errors. Readability is likewise important. A correspondence announcing the appointment of a new employee recommends some action to the targeted audience, so the message must be clear and the details complete and accurate.

Closely related to this kind of announcement is an internal memorandum announcing the promotion of an employee. The tone is congratulatory, and expresses enthusiasm and confidence in the employee’s abilities. Giving the salient details is essential. By informing everyone about the appointed person’s qualifications, a dual purpose is accomplished: all employees will learn just how qualified for the job the person is, while the new employee is given due recognition and support.

In both the letter announcing a new employee to a new post or a promotion of an existing employee, the previous position and key accomplishments are highlighted in the correspondence. Here is a sample memorandum announcing the appointment of a new employee:

Sample Memorandum

28 May 2010

TO : ALL EMPLOYEES

FROM : MR. IVELISSE M. SALCE
Supervising Officer – Administrative Services
Lincoln Medical and Mental Health Center

SUBJECT: New Business Development Manager
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We are pleased to share with you that we have recruited a new Business Development Manager for our Business Development Group. Mr. Glenn Gerald Pantig has accepted the position effective May 31, 2010. Glenn comes to us with a wealth of experience. He was previously the Business Development Head of St. Luke’s Medical Hospital, where he oversaw the performance of the Business Development Managers/Supervisors. He also handled the preparation of hospital financial projections and profitability reports, reviewed and analyzed market trends, and helped conceptualize sales and marketing concepts.

We are excited about his decision to join the hospital’s managerial team. Please join us in welcoming him to the Center in his new role.