To grant a request or proposal, authorization letters are done. These letters are made for different purposes. Some of this may be a letter for giving permission or allowing someone to act in behalf of you. It could also be a letter to delegating responsibilities or a letter to authorize a medical treatment. For business or organization purposes, authorization letters are given to make the action official.

However, you have to be very careful in writing your letter to avoid confusion. State exactly and clearly what you want so that limitations will not be crossed. It should state the important details very clearly – when to conduct the study or report, what are the means that can be utilized, etc. Your letter should be brief and your tone should be businesslike. Clarify the time frame so that there will be no confusions or misunderstandings to the bounds or extent of the authorization. Below is an example letter to authorize a study or report.

SAMPLE AUTHORIZATION LETTER

May 28, 2010

Jenny Smith
455 Shaw Boulevard
New York, USA 04230

Dear Ms. Smith,

We have received your proposal to conduct a case study on our students here at NY Student Academy. We understand that you are doing this study for your undergraduate thesis. You are given the authority to conduct your study provided that you give us a copy of your project report in a weekly basis.

Please remember that only the college students are allowed participate in your study. You can not include those in the lower level to be a part of your respondents as their guardians may not approve.

Please proceed as you have outlined in your proposal. You can start your study on Monday. I have informed the staff and students about this study. I look forward to receiving your first progress report on Friday, next week. It is our pleasure to be a part of your study.

Should you have any other concerns that you’d like to address us, please call us at 234-1242. Thank you very much and have a good day!

Sincerely,

Jenna Smith
Principal