Claim Letter Sample.
A claim letter is usually sent by a customer to request an adjustment for a damaged product or failed service. These adjustments could be a refund, payment for damages, or replacement. Claim letters can request full or partial reimbursement depending on the severity of the situation and the wishes of the claimant. It must be written in a specific and detailed manner to ensure that the claims will be clearly understood by the recipient.
A claim letter details damage suffered by a claimant and lays out the expectations of the company to resolve the situation. Claim letters should be sent as soon as the damage or issues occur and supporting documents must be included and referenced in the claim letter to back up the claimant’s argument.
Having a good business letter format or letter template to guide you can be very helpful. Download a free claim letter sample, then edit to suit your needs. It’s a great way to get you started in the right direction.