Discharge Letter Sample. A discharge letter is written to inform someone that they have been officially released from an organization or their duty. This letter is usually known in the medical field when the hospital deems a patient healthy enough to be discharged from the hospital. On the other hand, a discharge letter in the field of business is to terminate an employee’s contract and be released from their job. One of the reasons this could happen would be an employee’s misbehavior or the employee’s contract has reached the end of its duration.
Being able to write effective letters, reports, notes, among other things, is an invaluable skill for both your business and personal life. Effective letters will give nothing but good results. Consequently, the caliber of your writing is one of the ways most people assess you so it is essential to write well. Here are some simple tips in writing a discharge letter to get you started:
• In writing your discharge letter, it is important to keep a professional and polite tone. It is always best to discharge your employee on a clean note.
• The first sentences of your discharge letter should include the basic information regarding the discharge; the date on which his employment is terminated, name of the employee, among other things.
• Make sure to include the reason for the discharge and tie any loose ends concerning the employee’s bonus and benefits and mention the company properties the employee will have to return.
• After writing your letter, check for typographic, grammatical and factual errors to prevent any misunderstanding.
Another way to write an effective letter is to have a superior letter format or a letter template as a guide. Download a free discharge letter sample, then customize it to suit your needs. It is a great way to get you started in the right direction.