Invitation Letter Sample. An invitation letter, as its name implies, is a letter meant to request an individual’s presence to an event, meeting or formal occasion. They are usually sent ahead of time so that the recipient can prepare. Invitation letters actually have two purposes. The first is already mentioned, to request the presence of the individual and the second is to confirm that the individual will be attending the event. Invitation letters are also useful when you’re applying for a visa. Depending on the event, an invitation letter could be formal or informal and could be sent personally, email or over the phone.
Being able to write effective letters, reports, notes, among other things, is an invaluable skill for both your business and personal life. Effective letters will give nothing but good results. Consequently, the caliber of your writing is one of the ways most people assess you so it is essential to write well. Here are some simple tips in writing an invitation letter to get you started:
• The invitation letter should begin by introducing yourself or the host and the basic information regarding the host. If the invitation is for a personal gathering, you could choose to go with an informal tone. But if it’s a formal occasion, then it is preferable to maintain a professional tone.
• In writing the letter, it should include a rundown of important information regarding the event; the date and time of the event, the deadline of your reply, dress code, etc.
• It is also best to express appreciation for the recipient to be present at the event and that you are excited in their presence at the upcoming event.
Another way to write an effective letter is to have a superior letter format or a letter template as a guide. Download a free invitation letter sample, then customize it to suit your needs. It is a great way to get you started in the right direction.