Sample Inter-Office Memorandum
Date: August 24, 2000
From: Credit Office
Subject: Retail Credit Sales Instruction
To: All route Salesmen
Please read carefully and keep for future reference. Whenever a customer requests the privilege of opening an account, or in anticipation of his doing so, the Salesman will secure a Credit Application Card, Form C-800-B, which he will refer to his Foreman after he has recommended the customer for credit. A salesman should not, however, recommend any customer for credit unless he has strong reason to believe that the customer is entitled to such accommodations.
At the time of receiving the credit application, he should secure the complete and detailed information called for on his blank, and in a tactful way explain to his customer that our terms of credit are monthly, bills due and payable of the month following date of purchase. No credit account should be opened in the Route Salesman’s book until the customer’s credit has been approved by the Sales Manager.
Any credit other than monthly, such as weekly, will be carried by the Route Salesman. However, if an account which a route salesman has authorized as a monthly credit account wishes to pay weekly, there is no objection to this plan. Failure to explain our credit plan fully to the customer and to secure complete and accurate credit information may result in delay in passing on the credit or it may cause a responsible account to be refused credit.
Effective September 1, next, all charge accounts which are owing us more than one month, will become C.O.D. automatically, unless otherwise approved by the Sales Manager.
Date: June 11, 2000
To:Juan dela Cruz, Sales Manager
Dong de Leon, Credit Manager
Joseph Santos, Treasurer
Subject: Credit Terms
It has been consistently reported by several of our salesmen that our credit terms are not fully understood and that as a result we are losing desirable sales. We shall meet at ten o’clock, Thursday June 16, in my office, to discuss possible means of simplifying, and perhaps liberalizing, our credit terms
Will you please study this problem between now and then so that you will be able to make a recommendation?
Joel Calimbas
General Manager
January 8, 2000
To: Mr. Rafael Torralba
Supervisor – XYZ Co.
From: Robin Mercado
Manager – ABC Enterprise
Re: Estimated Fuel Consumption for Rizal Area
Dear Sir:
Good day!
Attached is the computation of the estimated fuel consumption for Rizal area which we are asking your approval for a subsidy for at least two months beginning this January.
Also, we would like to know if we can set a definite period of time for this transition in the area of Rizal and also the other requirements necessary to comply and achieve set targets for the area.
We’re looking forward for a successful business partnership and we want to hear from you the soonest possible time.
Thank you.
TO : All Members of the Faculty
This College
THRU : The Deans
RE : Evaluation and Faculty Ranking
- As usual, the Deans will conduct Student Evaluation of all faculty members before the semester ends to help improve delivery of quality instruction to students. Please give them a little of your time when they come to your class for this purpose.
- Also, to assign each faculty member an updated Academic Rank, a Faculty Committee on Ranking is created, chaired by Dean Santos with all the Deans as members, to assess, evaluate and rank each faculty member based on his current credentials and performance per criteria in the Faculty Manual.
- Thus all faculty members are enjoined to upgrade their 201 File by submitting the latest academic documents to this office before graduation.
- The Ranking which will be made in Summer 2007 will be used during the SY.2005-2006 for, among others, salary adjustment purposes.
- For information, guidance and compliance.
March 8, 2005
TEDWELL SMITH
College Administrator
To: Mr. Ricardo Rodriguez, Maintenance Manager
From: Engr. Gerald Robles
Subject: Repair and/or Replacement of Airconditioning Units
This is to inform you that the airconditioning units in our office are always out of order. It is suggested that the airconditioning units be repaired r replaced with the new ones. This is for the comfort and efficiency of employees.
To: All Staff Members Concerned
From: May Grace Cruz, Manager
Subject: Seminar on Customer Relations
Attached is the program for our seminars on Customer Relations in line with our objective of extending the best assistance to our customers in cheerfulness and courtesy.
The seminar will be held of July 15, 2008 at 9:00 A.M. to noontime. Snacks and lunch will be served.
To: All Concerned Personnel
From: Melanie Ramos
Subject: Office Maintenance and Cleanliness
Effective immediately, you are ordered to help observe the following:
- Return the chairs and office equipment their proper places after usage.
- Clear the office tables of unnecessary pieces of paper.
- Littering pieces of paper, cigarette butts, empty wrappers, are strictly prohibited.
- Vandalism in any form is not allowed.
To: Emerson Banzon, Office Manager
From: Atty. Fernando Almarin
Subject: Absenteeism and Tardiness of Employees
The management has observed the frequent absences and tardiness of employees for the past two months, which is detrimental to the efficient operations of this company.
Please remind employees concerned to observe strictly the regulations on attendance.
To: All Department Heads
From: Admin. Office
Subject: Employee’ Performance Appraisal
All department heads are enjoined to use the new performance appraisal forms and submit the latest ratings of your respective employees not later than June 30, 2008.
Estelita Navarro
Personnel Manager
Sample Memorandum
TO: Emercel Herrera, This College
DATE : June 15, 2008
RE: Assignment as Year-Level Adviser
THRU: The Dean, Comp Sci Dept.
1. Please be advised that the recommended of your dean assigning you as Year-Level Adviser of Comp Sci III and IV is hereby approved.
2. Effective immediately you are enjoined to assume said position with the following powers and duties; to wit:
- to inform, motivate and help sustain the students’ momentum in their pursuit of a degree/certificate in BSCS in this college;
- to guide students in the right direction based on the rules and regulations of the college under the Students’ Manual per the course they are pursuing;
- to help students see their needs so they can visualize targets, goals, and objectives of future professional Computer Personnel vis-à-vis the mission and vision of this college’s BSCS department;
- to help develop in the students all desirable qualities of correct values, attitudes and skills expected of a model Computer Personnel.
- to help solve petty problems of students, or to recommend to proper authorities appropriate disciplinary sanctions to erring students in case of doubt, and
- to perform analogous functions inherent to the position assigned.
3. Since guiding, advising, training imposing discipline, and setting examples are built-in responsibilities of an educator (instructor-teacher), it is understood that this assignment does not carry additional item, yet it is made an integral part of the instructor’s personal life for record and reference purposes, in addition to helping him grow professionally in experience and in administrative/supervisory matters.
4. The year level adviser is directly responsible to the dean of his department, hence, any problem, plan action or activity that the adviser wishes to undertake but which he is not sure of, should have proper go signal from his Dean.
ERICSON SANTOS
College Administrator
Conforme: _______
Date: _____________
CC: Coll Pres
Dean concerned
File
