Order Letter Sample. An order letter, or also known as purchase letter, is a letter that is generally written by a prospective buyer when they are prepared to order products from a particular company. Writing an order letter is important for a buyer as it serves the purpose of being able to collect information like prices, quality and other things. Basically, a purchase letter is a just an outline of the various details of the merchandise being purchased by the buyer. When the seller receives the order letter, it is only then that they will process the purchase and deliver the purchased goods.
Writing letters, reports, notes, among other things, are important skills for business and personal life. Effective letters will yield nothing but good results. Most often than not, people assess others by the quality of their writing, hence it’s essential to write well. Here are some simple tips in writing an order letter to get you started:
• Before writing your order letter, you should have sufficient knowledge regarding the items you are planning to buy. You must state them in full detail in your letter, from its product name to its color and size.
• Do not forget to mention the details regarding the shipping of the goods. You should include your letter when and where you will want it to be delivered. You could also choose on how you want the goods to be shipped.
• Indicate in the letter as to how you will be paying for the purchased goods and do not forget to express gratitude to the recipient. Don’t add unnecessary statements and make it brief.
Having a good business letter format or letter template as a guide can be very helpful. Download a free order letter sample, then customize that will suit your needs. It is a great way to get you started in the right direction.