Reference Letter Sample. A reference letter is a letter that has the writer’s assessment on another person’s skills and capabilities, usually in a positive way. This letter is sometimes used interchangeably with a recommendation letter since they are used for similar purposes. It is sought by employees to the people who are familiar with his or her work or character. Reference letters are usually used for job applications, university admission and scholarship eligibility. The person responsible for the reference letter is called the referee or sponsor.
Being able to write effective letters, reports, notes, among other things, is an invaluable skill for both your business and personal life. Effective letters will give nothing but good results. Consequently, the caliber of your writing is one of the ways most people assess you so it is essential to write well. Here are some simple tips in writing a reference letter to get you started:
• In writing reference letters, it is important to keep in mind that it is a formal document so it is best to write in a professional and business-like manner.
• The focus of the letter should be the employee’s qualification, abilities, skills, experience and knowledge. All the information should be based on facts.
• You should also mention how are you acquainted with the person you’re writing for and your relationship with them.
• Avoid mentioning any weaknesses the employee has. Personal information such as religion, nationality, marital status, age, and the employee’s race are all inappropriate.
• Check for spelling mistakes, sloppy writing or typos, as it can make the document look unprofessional.
Another way to write an effective letter is to have a superior letter format or a letter template as a guide. Download a free reference letter sample, then customize it to suit your needs. It is a great way to get you started in the right direction.