Being an officer in an organization can be stressful especially when you need to collect a membership fee or any other fees, duties or pledges. You cannot deny the fact that there are still those organization members who do forget to pay for their fees. There are also those organization members who are not even willing to pay for their share.

So, as much as you do not want the extra work, you still need to send reminders to your members of their scheduled dues. Usually, what organization officers do is send them a reminder through a letter.

Through this letter, you can remind your members who have forgotten that they have an obligation in your organization. To guide you on what to say to your members in your letter, here is a sample.

SAMPLE LETTER

Incognito Digital Photography
789 North Stamford, Fairfield County
Connecticut 09602, USA
123-456-7890
Incognito.photography@gmail.com

June 11, 2010

Michael McGregor
345 South Harpeth, Nashville
Tennessee, USA
37215

Dear Mr. McGregor:

The organization would like to remind you to pay for the fees for the upcoming photo shoot on Sunday, June 13, 2010. The fees included are the:

Membership fee $ 50
Organization t-shirt 10
T-shirt printing 10
Photo shoot studio 100
Total $170

These fees are needed for the success of our upcoming photo shoot. With these fees, you can be assured to have an excellent experience in this photo shoot practice. The best photography equipments are already available in the photo studio. There are also hired experienced models present on the said date. And for the identification of the members of the organization, the officers have decided to create a design and logo for the t-shirts, which resulted to related fees.

As a member of the Incognito Digital Photography, you are required to pay for these fees. Failure to do so is considered as not joining for the photo shoot practice on June 13, 2010. Again, you are reminded that the deadline for the payment of the fees is tomorrow, Saturday, June 12, 2010.

We appreciate your participation and cooperation regarding the said event. Thank you.

Sincerely,

Jeff McPaul
President