Reminder Letter Sample. A reminder letter is a document sent to remind someone of the task he had been entrusted to fulfill. Usually, the task is about delayed payment or contract renewal. The sender should affix all the needed information for it is possible that the recipient has forgotten his or her responsibility. The information provided in a reminder letter are the following: time and date, place, deadlines, and the purpose. In some cases, another paragraph is constructed or an underlined statement can be observed in a sent reminder to call special attention to the change in an agreement.
Being able to write effective letters, reports, notes, among other things, is an invaluable skill for both your business and personal life. Effective letters will give nothing but good results. Consequently, the caliber of your writing is one of the ways most people assess you so it is essential to write well. Here are some simple tips in writing a reminder letter to get you started:
• If you’re sending an initial reminder, begin your letter in a positive way and keep your tone polite.
• Ideally, you do not want to antagonize your recipient, so do not sound impatient and remain professional as you write your letter. This would retain the recipient’s goodwill.
• The letter should not be necessary long. Make sure to input the reason of the letter. State that the letter is a reminder of what the recipient and the sender have agreed upon.
• Make sure to avoid typographical, factual and grammatical errors.
Another way to write an effective letter is to have a superior letter format or a letter template as a guide. Download a free reminder letter sample, then customize it to suit your needs. It is a great way to get you started in the right direction.