Reprimand Letter Sample. A reprimand letter, as its name suggests, is a letter that admonishes a lower ranking officer or employee for substandard behavior. In general, these letters are sent when the said employee still continues to exhibit bad behavior despite multiple warnings. The reasons could be as simple as being consecutively late to improper work behavior. Reprimand letters carry much more weight since they’re more official and formal. They outline the details of the employee’s violation and the corresponding punishment that they will receive. Receiving a reprimand letter is a serious issue for someone’s career as it leaves a permanent record.
Being able to write effective letters, reports, notes, among other things, is an invaluable skill for both your business and personal life. Effective letters will give nothing but good results. Consequently, the caliber of your writing is one of the ways most people assess you, so it is essential to write well. Here are some simple tips in writing a reprimand letter to get you started:
• Writing a reprimand letter is a serious matter so it’s preferable to keep a stern tone all throughout the letter.
• The contents of the letter should begin with the purpose of the reprimand letter and its repercussions to the company, the details of the infractions made by the employee and the warnings issued.
• Proceed to state the steps in which the recipient will take to make up for the bad behavior and the consequences when they will not.
Another way to write an effective letter is to have a superior letter format or a letter template as a guide. Download a free reprimand letter sample, then customize it to suit your needs. It is a great way to get you started in the right direction.