A letter for delegation of a special project is intended to be addressed for employees who could possibly be eyed for managing or being a part of a team that will handle a special job. The employer or administrative head will address this letter to employees who will handle tasks that are not necessarily in line with their usual job description but will be able to extend help through ideas and manpower.

These letters are often delivered two weeks prior to the implementation of the assignment. Employees who get these notices are most likely offered a new task because of the excellent work they have done throughout their stay at the company. They should feel blessed to be given such an opportunity.

SAMPLE LETTER

Summit Publishing
26th Floor, Tower 2, The Insular Building
6750 West End Avenue cor. Mayfield Street
London, United Kingdom
(Address)

June 7, 2007
(Date)

Ms. Lorelei Garcia
(Name of Addressee)

Greetings!

Summit Publishing, in its 19 years of existence, has taken pride in quality magazines that promote healthy living, women empowerment, business education and life appreciation. The company has put forth the values that would make life easier and better for the readers.

Since we are nearing our 20th year, a celebration is indeed necessary. For our 20th year celebration, the management has decided to create a team that will spearhead the week-long celebration we have in mind, specifically the awards ceremony and grand party that will be attended by our company’s board of trustees and other important personalities.

This party will honor the people who have been a part of the company in its earlier years and the ones who have stayed the longest. The company will also be willing to shell out a grand amount of money to make this event a success. But we also need people who will make the grand celebration possible.

With that being said, we would like to invite you to become a part of this innovative and enthusiastic team. The management feels that with your creativity and leadership skills, you will be able to contribute much to the 20th celebration that is considered to be the most important event of the year, especially for the company. We will need your support and cooperation to make this dream celebration a reality. A meeting will be held for those who have been invited to take part in this monumental event in your company’s history, and we assure you that it would be great honor to become a part of this team.

Although this event will require more work and time from you, this will also help in your individual evaluation for future promotions.

For questions and inquiries, you may contact Anne Morris through her email annemorris@summitpub.com.uk or visit her office at the HR building.

Thank you and we hope for your positive response to this invitation.

Sincerely,

Anne Morris
Human Resource Manager

This letter is addressed to an employee or employees to inform them of special tasks that the management wishes for them to do. These tasks may have not been part of their job description but because of the probable urgency or lack of people who can do it, some employees are asked to do this.

This type of letter is usually given to properly address the situation, and also for proper recording and compilation. This may also be used as reference for future employee evaluation.

SAMPLE LETTER

Summit Publishing
26th Floor, Tower 2, The Insular Building
6750 West End Avenue cor. Mayfield Street
London, United Kingdom

June 7, 2007

Ms. Sari Jane Thomas
Projects Division
26th Floor, Tower 2, The Insular Building
6750 West End Avenue cor. Mayfield Street
London, United Kingdom

Greetings!

Summit Publishing is celebrating its 20th anniversary on August 15, 2007. We are currently in the process of building a team of young individuals who are already part of Summit Publishing to partake in the celebration that we are going to have in honor of the company’s 20th anniversary. The administration alongside the company’s stockholders has decided to celebrate with a big awards ceremony and grand party that will be attended by business professionals, partners and famous personalities.

We have evaluated the performance of each employee and we have found that your record is quite outstanding. With your own brand of creativity and enthusiasm, we are confident that you will be a great addition to the team that we are building. We have seen your passion for work and love for this company, and being part of the team should only bring forth more for the company’s much-awaited celebration.

With this, we would like to formally invite you to become part of Summit Publishing’s 20 Team, the managing team for the entire week long activities that will happen in honor the company. We will need your help in attaining our goals and objectives – which is to create a monumental event that will mark the wonderful 20 years Summit Publishing has had. As part of the Summit Publishing’s 20 Team, you will be tasked for the following:

• Conceptualization of the grand awards ceremony and celebration to cap off the weeklong events;
• Management of logistics such as venue, food services, people to be invited and program schedule;
• Over-all management of the grand awards ceremony and celebration.

We hope that you will be able to take part in this special occasion. Thank you and we hope for your positive response.

Sincerely,

Mr. Victor Perry
Manager Projects Division
Summit Publishing’s 20 Team