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Transmittal Letter Template – How to write a transmittal letter.
A transmittal letter is a letter that generally provides information regarding a longer document that goes with it. Basically, it just serves the purpose of introducing another document and becomes a record that the sender has delivered the item. Writing a transmittal letter is important because it saves the recipient of the hassle of going through the whole document that goes with it. It also serves the purpose of protecting the sensitive and private information that are found in the contents of the larger document.
Writing letters, reports, notes, among other things, are important skills for business and personal life. Effective letters will yield nothing but good results. Most often than not, people assess others by the quality of their writing, hence it’s essential to write well. Here are some simple tips in writing a transmittal letter to get you started:
• The format of transmittal letters generally follows that of the basic letters, that includes the typical address, name, date, along with the paragraphs and margins. Make your letter brief and straight to the point, easily describing the purpose of the transmittal letter.
• Maintain a professional and formal in writing your transmittal letter. The first sentences usually describe the content of the document and basic information. The following sentences should elaborate on the previous statements and you could consider including statements on what actions to take after the recipient receives the letter.
• Remember to end transmittal letters expressing good faith and gratitude to the recipient.
Having a good business letter format or letter template as a guide can be very helpful. Download a free transmittal letter sample, then customize that will suit your needs. It is a great way to get you started in the right direction.