People in the field of business are one of the busiest people in the world. Most of the time, you have to set up an appointment just to meet up with these people. So once an employer has grant an appointment to you, make sure that you give it utmost importance.

When an employer grants an appointment, it is usually to confirm the details of a job position and the employment itself. You will be discussing the terms and conditions attached to the job position that you have applied for.

As for those employers themselves, there are some points that should be remembered when writing a letter to grant an appointment. Some of these are:

1. Always be polite when you write your letter. Your tone should be business-like, but you have to be respectful as well.
2. Be warm and accommodating to the person so that he will not be hesitant and intimidated.
3. Thank the person for showing his interest in applying for the job. Show your appreciation for the effort that he has done.
4. Give a brief rundown of all the details of the job position and employment (the nature of the work, salary, privileges, etc.). However, this is optional. There are employers who still prefer to discuss these details in person.
5. Let him confirm the appointment by asking him to return the letter in a specific date.
6. Lastly, end your letter by showing again your appreciation for his application. Make him feel free to address his concerns if ever he has any.

SAMPLE APPOINTMENT LETTER

May 28, 2010

Michael Bridge
Shaw Boulevard St.
San Francisco, California

Dear Mr. Bridge,

It is our honor to confirm your appointment with Mrs. Melanie Brette to discuss the terms and conditions of your contract employment with Web Connect Internet Services. We’ve scheduled the appointment on June 5, 2010 at the Convention Hall. The appointment is at 9:00 am.

It is recommended that you familiarize yourself with the needed documents and papers for the presentation.

Please confirm your acceptance to this appointment by signing below and returning this letter to us on or before June 3, 2010.

We are looking forward for your response.

Yours truly,

Shannah Martinez
Human Resource Manager