Technical Writing

Sample Memorandum

TO: Emercel Herrera, This College

DATE : June 15, 2008

RE: Assignment as Year-Level Adviser

THRU: The Dean, Comp Sci Dept.

1. Please be advised that the recommended of your dean assigning you as Year-Level Adviser of Comp Sci III  and IV is hereby approved.

2.  Effective immediately you are enjoined to assume said position with the following powers and duties; to wit:

• to inform, motivate and help sustain the students’ momentum in their pursuit of a degree/certificate in BSCS in this college;
• to guide students in the right direction based on the rules and regulations of the college under the Students’ Manual per the course they are pursuing;
• to help students see their needs so they can visualize targets, goals, and objectives of future professional Computer Personnel vis-à-vis the mission and vision of this college’s BSCS department;
• to help develop in the students all desirable qualities of correct values, attitudes and skills expected of a model Computer Personnel.
• to help solve petty problems of students, or to recommend to proper authorities appropriate disciplinary sanctions to erring students in case of doubt, and
• to perform analogous functions inherent to the position assigned.

3. Since guiding, advising, training imposing discipline, and setting examples are built-in responsibilities of an educator (instructor-teacher), it is understood that this assignment does not carry additional item, yet it is made an integral part of the instructor’s personal life for record and reference purposes, in addition to helping him grow professionally in experience and in administrative/supervisory matters.

4. The year level adviser is directly responsible to the dean of his department, hence, any problem, plan action or activity that the adviser wishes to undertake but which he is not sure of, should have proper go signal from his Dean.

ERICSON SANTOS
College Administrator

Conforme: _______
Date: _____________
CC: Coll Pres
Dean concerned
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