Free Sample Letters & Tips

August 12, 2002

Mr. Eduardo Reyes
PIP Enterprise

Dear Mr. Reyes:

One week ago, August 06, I ordered thirty lamp shades, my order No. 1452A, and your invoice No. 1245.  The shipment arrived yesterday, presumably in fulfillment of my specifications.

The entire lot us unsatisfactory.  The color is not as specified; the material is of inferior quality; and the shades are not even all of the same size.  Some of them also have defects that are glaringly visible.

I am returning the entire order by express, collect, and shall expect to receive the correct items merchandise at your earliest convenience.

Sincerely,

Michelle Ortega

January 12, 1996

Mr. Dennis Santos
Tagles Ville
Abucay, Bataan

Dear Mr. Santos:

I am sorry to have inform you that your check bearing the date of January 25, drawn to me in the amount of Php 15,000 for the car accessories, is not good.

On January 26, I deposited the check in the Philippine National Bank. I received it back this morning with the notation “No Funds.”  We all make mistakes, at times, in the matter of our bank accounts, and I am sure that this is what happened in your case, perhaps because of heavy purchases for the Christmas season.

Of course, you understand my position in wishing to have the error corrected at once.  Will you therefore please send me immediately a certified check for Php 15,000 plus protest charge (statement enclosed) which I was required to pay.  Your prompt attention will enable me to adjust my account with the bank and to return your original check.

Sincerely,

Janice Ortega

August 12, 2001

Mr. Ramon Ferria
Blk. 02, Samal Town Subd.
Samal, Bataan

Dear Mr. Ferria:

May we bid you a sincere welcome as a new resident of Samal Town?

We are certain that you are going to like this community, and that you will find the business people just as much friends of yours as the neighbors who live on your block.

When you are downtown, shopping, won’t you make Cel’s Restaurant a regular stopping place for luncheon?  You will find here not only delicious food at moderate prices, but quick, efficient service and a restful, homey atmosphere that will make every call a real pleasure.

I shall look forward to welcoming you personally, and soon, I hope.

Sincerely,

Michael Santos
General Manager

November 12, 2001

Loiue Herrera
Manager
ACE Computer Corp.
Angeles, Pampanga

Dear Mr. Herrera,

We would like to appeal to your kind assistance in providing one (1) set of computer equipment, software, and supplies to one of our public high school situated in a depressed area in Sapa, Samal, Bataan.

The students in this high school have not seen what a PC looks like and how it can transform their lives as a digital tool for education.

Although the public high school system is supported by the national government, due to a awful budget shortfall no funds are available to supply even one set of computer equipment to all public high schools.

It will make a substantial difference in bridging the digital gap between high schools in developed countries that have computers for each student as against one computer for an entire high school in a developing country such as ours.

We are attaching below a profile of our local public high school to give you an idea of the numbers of beneficiary that will be served by providing us with one set of computer equipment, monitor, software, printer and supplies.

We will provide the counterpart funds for training the teacher in the use of the computer as a teaching tool to the high school classes together with a one year donation of DSL connectivity through one of the major telecommunication company operating in the area of Samal.

We look forward to your favorable answer to our request.  If in case you have questions that need to be clarified, please don’t hesitate to ask.

Thank you and with our heartfelt regards.

Very truly yours,

Erlinda Bonifacio
School Principal

October 22, 2001

Mrs. Carla Estrada
MER Boutique
Alfonso, Cavite City

Dear Mrs. Estrada:

In looking over our records, we find that your account shows unpaid balance totaling Php 12,587.00.

We are fully aware that a matter like this slips one’s mind.  It has happened to us, too.  But you must realize that, from our point of view, it is more serious, we are sure that you understand this.  According to our check-up, there is no error in our records, but, if you think there is an error, please let us know.

It will be highly appreciated if you will pay this balance promptly or inform us of any reason why you should not do so.

Sincerely,

Lenny Ricks

January 12, 2001

Mr. Lito Manzano
EBE Compshop Corporation
Makati City

Dear Mr. Manzano:

This is to request that I be allowed to open a credit account with your organization.

No doubt, you will recall that I have been buying computer parts from you for some time now, in a COD basis, but I should like the decided convenience of charging my purchases.  What I want is an arrangement whereby I can pay my bills within thirty days from the date I receive my invoice.

My business has grown materially during the past year, and I have recently added to my lists such substantial customers as Save and Delete Inc., Dataware Corporation, Datacom Inc., PC Compshop and Compdel Marketing.

I have my account in China Bank and Trust Company and gladly refer you to their Vice Presidet, Mr. Meynard Hipolito.

I am certain that the references given herewith will prove entirely satisfactory, and I therefore hope to hear favorably from you in the very near future.

Yours truly,

Ella dela Riva

February 24, 2001

ABC Book Inc.
205 Rodney Avenue
California, USA

Dear Sir:

This letter will confirm my order, placed by telephone this afternoon with your Ms. Trixie, for the following books of your Books Outline Series:

3 Rizal Books @ $40.25
2 Applied Statistics @ $20.85
2 Business Law Book  @ 32.75

Enclosed is my check for the full amount ($227.95).  Will you please send me these books at the earliest possible moment, as I want to begin using them immediately.

Sincerely,

Richard Rolex

August 5, 2001

Ms. Clarklyn Louise
Chairman
ABE Ads Agency
Makati City

Dear Ms. Louise:

Rose Ann Santos, a young friend of mine, the bearer of this note, will highly appreciate, as I shall, your giving him a few minutes of your busy time.

She would like to talk with you about the possibility of an opening in your advertising department.  In addition to an excellent specialized education, she has already done successful work in editing and layout for direct by mail advertising.  I believe she show real promise, and I think you will agree with me.

Thank you for your courtesy.

Very truly yours,

Manuel Legaspi

October 12, 2003

Mr. Roy Ramsay
ABE Building
Paranaque, Pasay City

Dear Mr. Ramsay:

I am extremely sorry to hear that you are in the hospital with tuberculosis.  I have delayed writing until I knew you were feeling much better.  Your sister wife has kept me informed as to your progress, and I am happy to know that the report is excellent now.

My whole department joins me in best wishes for your speedy recovery.  Relax, now, and get thoroughly well.  Don’t worry about your work here.  We are managing to get along, and your position is waiting for you whenever you are well enough to join us again.  I appreciate all the good work you have done for us.

Very truly yours,

Eric Matte

August 6, 2001

Mr. Joey Yasuke
#415 Greenhills Street
San Fernando, Pampanga

Dear Mr. Yasuke:

Will you kindly send me two of the portable lunch boxes – order number 2b36 – as advertised in Daily Inquirer of yesterday, August 5.  Please charge this purchase to my account.

I shall especially appreciate your usual prompt delivery, as I plan to give one of the lunch boxes to my daughter, who is leaving on a vacation within three days.  One is to be delivered to me at my address, above, and the other to 124 Meadow Street, San Juan, Pampanga.

Very truly yours,

Abelina dela Cruz