A letter of approval for a vacation leave or leave of absence is usually written by a manager or other high company official in response to a request by an employee. They are usually short and to the point and simply serve to inform the employee that their request has been approved, as well as defining the terms under which the leave is granted. They should also include any important dates such as the start and end of the leave. The tone of the letter may be formal or cordial but should still remain professional.

This type of approval letter should begin by informing the recipient that their request has been approved. It then gives the date when the leave is to commence and the date when the employee is expected to return to work, as well any other considerations. It may also request the employee to coordinate with their immediate supervisor regarding the disposal of any pending work before they take their leave. Unless specifically required, the letter should not include any lengthy explanations for the approval of the request.

If there are any other requirements that need to be fulfilled before the employee can take their leave, they should also be stated clearly in the letter. Copies of the letter should be sent to other concerned parties such as department heads and the human resources department.

Below is a sample of a letter for approval of vacation leave or leave of absence.

Sample Approval Letter

[Date]

Dear [name]

This is to inform you that your request for [vacation/leave] for [purpose] has been approved by management. Said [leave/vacation] is scheduled to begin on [date] and you are expected to return to work on [date].

Before taking your leave, please coordinate with your manager regarding the completion of any pending work and the temporary assignment of your responsibilities to other staff. During your leave, you will continue to enjoy coverage under the company’s health plan subject to the terms and conditions set by the provider.

If there are any further questions, please refer them to the Human Resources department.
We hope that you will enjoy your leave.

Respectfully yours,

[Name of sender]
[Position]