To formalize any request in banks and other financial institutions, a written confirmation of the request should follow the telephone or oral request. Such letters are especially required to confirm a telephone request to transfer money, cancel and replace a stolen credit card, or stop payment on a check.

This type of letter should be short and formal. Always include the relevant information, such as the account name and account number. Make sure that you clearly identify your request. State, as well, when the telephone request was made and, if possible, to whom.

Sample Letter – Confirm Request to Transfer Money:

Date

Name of Addressee
Address

Dear (Sir/Madame):

I am writing to confirm the request that I have made to your bank, last April 14, to transfer the money from my account (insert account number) to the following account:

(insert account name)
(insert account number)

Please notify me once money has been transferred. Thank you for your prompt action.

Sincerely,

Name of Sender

Sample Letter – Confirm Request to Cancel and Replace a Stolen Credit Card:

Date

Name of Addressee
Address

Re: Account Number (Insert Account Number)

Dear (Sir/Madame):

This letter confirms the request that I have made over the phone on April 14 regarding the cancellation of my stolen credit card. It should be reflected on my credit report that the account was closed as per my request.

In connection with this, I request that my account be replaced.

Please notify me once my account was closed and update me on my request to replace my account as soon as possible.

Sincerely,

Name of Sender

Sample Letter – Confirm Request to Stop Payment on a Check:

Date

Name of Addressee
Address

Dear (Sir/Madame):

This is to confirm my oral request made on April 14 to stop payment on (insert check number), dated (insert date) with the amount of (insert amount). Enclosed is my payment of (insert amount) to stop the payment on this item.

Thank you very much for your immediate response.

Sincerely,

Name of Sender