Cover Letter Format

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Business Letter Format

February 8th, 2012  |  Published in Cover Letter Format, Letter Formats

A business letter format is an effective writing tool for business since most of the layout and professionalism style is already done.  All any person needs to do is find the niche that fits your needs and copy the formatting into your own text editor or word processor, such as Microsoft Word.

There are many ways to utilize a letter template to your own advantage.

Cover Letter Formats

Registration Letter Formats

Application Letter Formats

There are endless everyday occurrences when a business letter is needed and unless you have a routine letter that goes out to the masses, chances are you will be starting over when it comes to a specific situation that needs a specific type of business letter. Its not only about formatting and layouts. There are writing styles that have a purpose. Some are stern and to the point right out of the gate and others may be used for opening dialogue for new business, sale announcements or writing a letter of recommendation.

Before you begin writing you should know the following;

  1. Purpose of writing a business letter.
  2. What the message is you want to convey.
  3. How you would like your reader to react.
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How to Write a Nursing Cover Letter

April 21st, 2010  |  Published in Cover Letter Format, Resume Cover Letter

It is important to know that although the resume of a person applying for a nursing job gives information about their education and job experience, a nursing cover letter can make a big difference in getting the resume past the initial review. And hence, a nursing cover letter essentially incorporates a brief description of how the applicant’s skills can be best used by the company to fulfill its vacancy. This letter should contain information that clearly defines the applicant’s level of education and nursing certification. Specifying the qualification of a ‘Registered Nurse’ cannot qualify the applicant for various nursing positions. It could mean a nurse with a degree (Doctoral, Master, Bachelor, or Associate) or a nurse with a diploma (without formal education).

Sample:

Renee Smith
251 Park Avenue South
Carlisle, MA 01741
(201)-333 4444

Date: April 21, 20XX

Mr. John Anderson
Administrator
City General Hospital
9876 West 69 Street
Carlisle, MA 12345-6789

Dear Mr. Anderson,

In response to your job posting on ABC.com, I would like to apply for the position of a ‘Medical Surgical Nurse’ at your esteemed hospital. Last summer, I completed my Bachelor of Science in Nursing from State University and am planning to give the NCLEX-RN exam the coming week.

Currently, I am working in one of the clinical rotations in Unit 10 BC of your hospital. I have learned that the nursing team in your hospital provide excellent care to patients. The work and administration environment is exemplary. I wish to become a part of the conscientious staff of nurses I have worked with.

I respectfully request for you to review my resume enclosed with this cover letter. I look forward to discuss my experience and education with you. You can contact me at (201) 222-3333. Thank you for your kind consideration.

Sincerely,

Renee Smith

How to Write a Customer Service Cover Letter

April 21st, 2010  |  Published in Cover Letter Format, Resume Cover Letter

A customer service cover letter is intended for those who apply for a customer service position. The structure and format of this letter is not different from the conventional cover letters. In fact, it is the most typical example of a cover letter. It is in the writing technique employed in a customer service letter that makes it unique from other cover letters and adds to its appeal. The type of cover letter should be tailored for the position being applied for by the applicant. A customer service cover letter is addressed to the HR (Human Resource) Department of an organization.

Sample:

Neo Smith
251 Park Avenue South
Carlisle, MA 01741
(012)-555 4444

Date: April 21, 20XX

Mr. John Anderson, Personnel Manager
Human Resources Department
People First Services
123 West 69 Street
Countryside, MA 12345-6789

Dear Mr. Anderson,

I am firstly thankful to you for advertising the opening of this wonderful opportunity on ABC.com. I have been hunting for the position of a customer service clerk since several weeks and the opening in your company for this post seems a perfect prospect for my skills, interests, and career.

Presently, I am a part of the Regional Warehouse with more than four years of experience in the same capacity. I soon realized that I had all the skills required for being an efficient customer service clerk. And therefore, I also feel that my qualifications will meet your expectations and make me a good candidate for this post. I have good communication skills, proficiency at handling retail tasks, an interest in assisting people, and most significantly, willingness to put in all my sincere efforts to achieve high customer satisfaction.

My resume is enclosed with this cover letter. It gives my overall expertise and experience in the field. If you consider my application for the vacancy, then please contact me at (111) 222-3333. Thank you for your attention and consideration.

Sincerely,

Neo Smith

How to Write an Accountant Cover Letter

April 21st, 2010  |  Published in Cover Letter Format, Resume Cover Letter

An accountant cover letter is a cover letter that includes the job application of the accountant who sends it to a specific company. This cover letter expresses interest from the accountant to apply for a vacant post in that company.

Next, the accountant cover letter gives the employer a brief description of the skill set of the accountant including his expertise in the accounting field, his past achievements, and his distinguishing qualities. Ideally, the letter must include a list of companies the applicant has worked with in the past, especially if the companies are recognized in the industry.

Sample:

Richard Smith
251 Park Avenue South
Carlisle, MA 0174
(123)-333 4444

Date: April 21, 20XX

Mr. John Anderson
National School of Accounting
123, West 69 Street
Countryside, MA 12345-6789

Dear Mr. Anderson,

In response to your posting in the Times regarding the vacancy for a Senior Accountant in the accounts department of your firm, I would like to introduce myself.

I am a graduate from the State University of Commerce. As you will realize from my resume enclosed with this cover letter, I have a strong academic foundation in accounting along with over six years of experience in the field of accounting and bookkeeping.

I am skilled at working on Peachtree and MS Office as well as packages such as Accounts Receivable and Accounts Payable. I, therefore, believe that I can be a valuable candidate for the aforementioned post. This enthusiasm to work in your firm has been further motivated by my frequent encounters in my research work with the priceless contributions of your organization to the entire arena of finance and accounts.

Please consider my application for the vacancy and contact me at (111) 222-3444. Thank you for your time and consideration.

Sincerely,

Richard Smith.

How to Write an Administrative Assistant Cover Letter

April 21st, 2010  |  Published in Cover Letter Format, Resume Cover Letter

An administrative assistant cover letter can be considered a proposal that gives additional information about the person applying for the job. In addition, the letter also highlights the applicant’s interest in that field. An administrative assistant cover letter should include a resume that provides the employer with the unique background of the applicant.

This type of resume ensures the company that the applicant is fit to meet its needs of the position. Since a significant part of the job of an administrative assistant requires writing letters, the cover letter becomes the best way to showcase his or her abilities.

Sample:

Richard Smith
251 Park Avenue South
Carlisle, MA 01741
(123)-333 4444

Date: April 12, 20XX

Mr. John Anderson
National School of Dentistry
123, West 69 Street
Downtown, MA 12345-6789

Dear Mr. Anderson,

This letter is to inform you of my interest in joining your highly esteemed organization in the capacity of an administrative assistant. Your advertisement of the current opening in your company on ABC.com has generated great excitement in me and assured me that the post is a perfect match for my field of interest and expertise.

My enthusiasm to work with a creative, cutting edge company like yours motivates me to apply for this position of an administrative assistant in the field of graphic designing. You will learn from my resume that my experience in this profession dates back to several years, thanks to which, my proficiency and knowledge in the area has improved tremendously.

I am requesting for you to consider me for this position. Please review my enclosed resume. I appreciate your kind consideration and look forward to meeting you in person.

Sincerely,

Richard Smith.

How to Write a Teacher Cover Letter

April 21st, 2010  |  Published in Cover Letter Format, Resume Cover Letter

A teacher cover letter introduces to the prospective employer general information about the candidate. This cover letter must include education level and the personality of the teacher. It acts as a preface for the complete resume of the teacher. Since this letter is intended for a job that calls for a responsible person, first impression is important. For this reason, a teacher cover letter should not only excel in its content and language, but must be flawless in format and structure.

Sample:

Richard Smith
251, Park Avenue South
Carlisle, MA 01741
(123)-333 4444

Date: April 01, 20XX

Mr. John Anderson, Principal
National City Schools
123, West 69 Street
Carnival, MA 12345-6789

Dear Mr. Anderson,

I am writing this letter to you to reveal my interest in becoming a part of your prestigious school in the capacity as a teacher for your 4th and 5th grade. I have completed my BA in Social Science with Honors from the Manhattan University.

Over the past three years, I have worked as teacher in an elementary school where my responsibility entailed educating eight/nine year-olds. During this period, I fulfilled many duties that included curriculum enhancement, grading students, and course assessment. This experience helped me appreciate the nature of the job and increased my interest in attaining a full-time position. I am organized, enthusiastic, fast at building rapport with my colleagues, and believe in work ethics.

I thank you for the time you have devoted to reviewing my resume and assure you about my complete realization of the responsibilities involved in the job. Please feel free to contact me or leave a message on the contact number provided above.

Sincerely,

Richard Smith.

How to Write a Secretary Cover Letter

April 21st, 2010  |  Published in Cover Letter Format, Resume Cover Letter

A secretary cover letter is also regarded as an application for secretarial job in a company to which the letter is being sent. A resume highlighting the applicant’s unique skills for the job of a secretary usually accompanies a secretary cover letter. This cover letter works best in instances when impressing the company’s hiring manager. It consists of clear, direct, and short sentences offering the applicant’s profile details in brief. A perfect secretary cover letter must include the specific qualifications and skills associated with the job of a secretary such as excellent presentation and communication skills and realization of one’s organizational and administerial responsibilities.

Sample:

Jane Smith
251 Park Avenue South
Carlisle, MA 01741
(123)-333 4444
Date: April 12, 20XX

Mr. John Anderson
National Medical Supplies
123 West 69 Street
Antioch, MI 12345-6789

Dear Mr. Anderson,

I am writing this letter to you in response to the opening listed in the advertisement of your company in XYZ.com. This letter will give you a brief introduction about my profile, experience, and expertise in the secretarial area as well as inform you of my interest in applying in your company for the post of secretary to the general manager, Mr. Alan Schimdt.

My previous secretarial job with the Regional Medical Company involved assuming responsibilities for two professionals – sign maker and dentist. I soon realized that the requirements of the job matched with both my interests and capabilities. Within a short time span, I became familiar with and in fact, proficient at making reports, filing and tracking information as it flowed in the office, writing letters, and using the computer, copier, and fax machine with efficiency. During my pregnancy, however, I had to leave my post as secretary.

Today, with both my kids settled in a boarding school, I want to resume my work again in the capacity as a full-time secretary for the post mentioned above. I ask for you to consider this application and allow me to meet with you in person so as to discuss my abilities for this job.

Sincerely,

Jane Smith.

How to Write a Receptionist Cover Letter

April 21st, 2010  |  Published in Cover Letter Format, Resume Cover Letter

A receptionist cover letter tells the employer about the distinct qualities of an applicant that make him/her suitable for the post. For instance, it tells the company that the applicant has good communication skills, can handle large volumes of calls at its front desk, will greet its clients or visitors with a warm smile, visit the customers and vendors regularly while they are waiting for their respective appointments, and maintain a very professional atmosphere in the office. Since skills, training, and personality play an important role in qualifying a person as a suitable receptionist, all such qualities must be incorporated in the cover letter.

Sample:

Kelly Smith
251 Park Avenue South
Carlisle, MA 01741
(123)-333 4444

Date: April 21, 20XX

Mr. John Anderson
National School of the West
123, West 69 Street
Downtown, MA 12345-6789

Dear Mr. Anderson,

I am writing this letter to you in response to your advertisement in the Carlisle Times on 10th April 2010 for an opening for the position of a Senior Receptionist. The resume enclosed in this cover letter will give you what my qualifications and skills are. I am confident that I meet the requirements outlined in your advertisement.

I keep myself updated with the local newspapers and am, therefore, familiar with the environment services offered to manufacturers by your company. It will be a privilege to join a company that has an excellent reputation such as yours.

Please review my resume and consider my application for the job. It would be a pleasure to receive your call for an interview and meet you in person to give you a more detailed account of my qualifications. You can contact me at the number provided above.

Sincerely,

Kelly Smith.

How to Write a Project Manager Cover Letter

April 21st, 2010  |  Published in Cover Letter Format, Resume Cover Letter

A project manager cover letter contains an introduction of the resume of the sender that tells the employer about the applicant’s expertise in the field of project management. In order to maximize its impact, an ideal cover letter must draw the reader’s attention to the qualities of the applicant that make him or her the best qualified person for job. This letter is applicable for other positions such as project coordinator and project executive.

Sample:

Richard Smith
251 Park Avenue South
Carlisle, MA 01741
(123)-333 4444
Date: April 21, 20XX

Mr. John Anderson
IDIGU Construction Company
123, West 69 Street
Downtown, MA 12345-6789

Dear Mr. Anderson,
I am pleased to apply for the position of Project Coordinator/Project Manager with your company in response to your advertisement in the newspaper.

I have completed my P.G. Certification Course in Project Management along with a degree in HR management planning and scheduling from the XYZ College. Thus, I have obtained proper knowledge and understanding of various project management applications, tools, and related issues/problems. In addition, my four years of experience in a manufacturing industry as a project executive enhanced my ability to help my team members accomplish all objectives in a synchronized manner and complete all the projects within allotted time and budget.

My intent is to join your prestigious company/firm and work with your team to help realize company goals through mutual and coordinated work. Please consider my application for the position at your convenience. You may call me at (123) 456-7890, or email me at rsmith@abcxyz.com. It would be a pleasure to come for an interview and discuss my skills, qualifications, and the job requirements with you.

Sincerely,

Richard Smith.

How to Write a Consultant Cover Letter

April 21st, 2010  |  Published in Cover Letter Format, Resume Cover Letter

A cover letter for a Consultant Position should be unique from other cover letters. One reason is that a consulting job is an extremely specialized field that requires specific experiences that are associated with a specific industry. In addition, it is a high-profile profession and a specialized field. When applying for a consulting position, using it is best to stress your experience in a given or a variety of topics. In fact, a majority of consulting firms use it as a barometer on an applicants’ ability to communicate effectively.

Sample:

Richard Smith
251 Park Avenue South
Carlisle, MA 01741
(123)-333 4444

Date: April 21, 20XX

Mr. John Anderson, Business Manager
Acme Idea Corporation
123 West 69 Street
Downtown, MA 12345-6789

Dear Mr. Anderson,
I am majoring in Economics from the State University this year. It is for this reason that I am applying for the Consultant Position in Acme Idea Corporation after graduation.

Consulting is undoubtedly my dream profession. My dissertation work till now has involved hypotheses formation, extensive research, hours of thorough analysis, and team cooperation. I have been engaged with these activities during a course of my studies, which resemble the requirements in a consulting project. In addition, I have also had a series of insightful conversations with consultants at several organizations. I believe the Acme Idea Corporation position is a good fit for me.

The well-built community environment of your company and its strength in the telecom and life sciences industries especially appeal me. I would, therefore, like to apply for the opening of a consultant in your prestigious company.

I request you to review my resume enclosed along with this cover letter. You can contact me at the number provided above at a time most suitable to you. I appreciate the time and consideration you have devoted to my application and hope to hear from you in near future.

Sincerely,

Richard Smith