Memorandum. A memorandum letter or simply known as memo is a letter containing a statement that is usually written by higher authorities of an organization for the purpose of sharing information. The main purpose that a memorandum fulfills is that it aims to record and relay information, and to make brief appeals. A memorandum is also essential in the field of business as it helps build good relationships. It also helps in establishing accountability of things and saves you hassle and time than writing a letter will. In establishments and offices, memos are used to relay information to employees regarding events or any other changes that have been made in the company. Memorandums are generally less formal than a letter.
Writing letters, reports, notes, among other things, are important skills for business and personal life. Effective letters will yield nothing but good results. More often than not, people assess others by the quality of their writing, hence it’s essential to write well. Here are some simple tips in writing a memorandum letter to get you started:
• You should write memorandum letters in a brief and simple way. Be direct with the information you are sharing. Memos do not usually exceed a paragraph or two and is usually just bulleted list of information.
• If it is a formal memorandum that is issued, the first part of the paragraph should state the purpose of the memorandum and then proceed to enlist additional information.
• Maintain a professional tone and use easy-to-understand language in writing the memorandum, it is meant to be read by a number of people. Keep in mind that you should not include any personal statements.
Having a good letter format or letter template as a guide can be very helpful. Download a free memorandum letter sample, then customize it to suit your needs. It is a great way to get you started in the right direction.