Technical Writing

TO: All Students and Instructors

THRU: The Deans

RE: Follow-up on the Wearing of School Uniform

1. Per consultation with the official tailor all orders for school uniform will be completed by July 16, 2008 due to the fact that some students placed their orders late.
2. In this regard all students ARE EXPECTED to be in their complete uniform on JULY 17, 2008, except the 5th years who were allowed to wear the old uniform.  Instructors are enjoined to announce this date to their respective classes.  In fact, the same instructors reserve the right to MARK ABSENT any student without the uniform (although he may be allowed to attend class).
3. Those who ordered late or have not ordered yet their uniform SHOULD MAKE UP THEIR MIND FAST BEFORE a problem sets in.
4. SENIOR LADY STUDENTS may continue to wear the old uniform while TRANSFEREE AND FRESHMAN LADY STUDENT may still WEAR DECENT CIVILIAN ATTIRE pending the announcement of the new uniform.

For widest dissemination and strict compliance.

July 9, 2008

Francisco Herrera
School Administrator

To: Prof. E.M. Navarro
From: The President
Date: October 28, 2004

Please be informed that you are hereby designated Faculty Adviser for the college Annual.  Please take immediate steps toward the organization of the Annual Staff so that work may be begun at an early date, thereby avoiding last minute rush.

A copy of the rules and regulations governing the publication of the Annual is attached for your information.

Laurena Pizarro
President

Sample Inter-Office Memorandum

Date: August 24, 2000
From: Credit Office

Subject: Retail Credit Sales Instruction

To: All route Salesmen

Please read carefully and keep for future reference.  Whenever a customer requests the privilege of opening an account, or in anticipation of his doing so, the Salesman will secure a Credit Application Card, Form C-800-B, which he will refer to his Foreman after he has recommended the customer for credit.  A salesman should not, however, recommend any customer for credit unless he has strong reason to believe that the customer is entitled to such accommodations.

At the time of receiving the credit application, he should secure the complete and detailed information called for on his blank, and in a tactful way explain to his customer that our terms of credit are monthly, bills due and payable of the month following date of purchase.  No credit account should be opened in the Route Salesman’s book until the customer’s credit has been approved by the Sales Manager.

Any credit other than monthly, such as weekly, will be carried by the Route Salesman.  However, if an account which a route salesman has authorized as a monthly credit account wishes to pay weekly, there is no objection to this plan.  Failure to explain our credit plan fully to the customer and to secure complete and accurate credit information may result in delay in passing on the credit or it may cause a responsible account to be refused credit.

Effective September 1, next, all charge accounts which are owing us more than one month, will become C.O.D. automatically, unless otherwise approved by the Sales Manager.

Date: June 11, 2000

To:Juan dela Cruz, Sales Manager
Dong de Leon, Credit Manager
Joseph Santos, Treasurer

Subject: Credit Terms

It has been consistently reported by several of our salesmen that our credit terms are not fully understood and that as a result we are losing desirable sales. We shall meet at ten o’clock, Thursday June 16, in my office, to discuss possible means of simplifying, and perhaps liberalizing, our credit terms

Will you please study this problem between now and then so that you will be able to make a recommendation?

Joel Calimbas
General Manager

January 8, 2000

To: Mr. Rafael Torralba
Supervisor – XYZ Co.

From: Robin Mercado
Manager – ABC Enterprise

Re: Estimated Fuel Consumption for Rizal Area

Dear Sir:

Good day!

Attached is the computation of the estimated fuel consumption for Rizal area which we are asking your approval for a subsidy for at least two months beginning this January.

Also, we would like to know if we can set a definite period of time for this transition in the area of Rizal and also the other requirements necessary to comply and achieve set targets for the area.

We’re looking forward for a successful business partnership and we want to hear from you the soonest possible time.

Thank you.

TO : All Members of the Faculty
This College

THRU : The Deans

RE : Evaluation and Faculty Ranking

1. As usual, the Deans will conduct Student Evaluation of all faculty members before the semester ends to help improve delivery of quality instruction to students. Please give them a little of your time when they come to your class for this purpose.
2. Also, to assign each faculty member an updated Academic Rank, a Faculty Committee on Ranking is created, chaired by Dean Santos with all the Deans as members, to assess, evaluate and rank each faculty member based on his current credentials and performance per criteria in the Faculty Manual.
3. Thus all faculty members are enjoined to upgrade their 201 File by submitting the latest academic documents to this office before graduation.
4. The Ranking which will be made in Summer 2007 will be used during the SY.2005-2006 for, among others, salary adjustment purposes.
5. For information, guidance and compliance.

March 8, 2005

TEDWELL SMITH
College Administrator

To: Mr. Ricardo Rodriguez, Maintenance Manager

From: Engr. Gerald Robles

Subject: Repair and/or Replacement of Airconditioning Units

This is to inform you that the airconditioning units in our office are always out of order. It is suggested that the airconditioning units be repaired r replaced with the new ones. This is for the comfort and efficiency of employees.

To:  All Staff Members Concerned
From: May Grace Cruz, Manager
Subject: Seminar on Customer Relations

Attached is the program for our seminars on Customer Relations in line with our objective of extending the best assistance to our customers in cheerfulness and courtesy.

The seminar will be held of July 15, 2008 at 9:00 A.M. to noontime.  Snacks and lunch will be served.

To: All Concerned Personnel
From: Melanie Ramos
Subject: Office Maintenance and Cleanliness

Effective immediately, you are ordered to help observe the following:

1. Return the chairs and office equipment their proper places after usage.
2. Clear the office tables of unnecessary pieces of paper.
3. Littering pieces of paper, cigarette butts, empty wrappers, are strictly prohibited.
4. Vandalism in any form is not allowed.

To:  Emerson Banzon, Office Manager
From: Atty. Fernando Almarin
Subject: Absenteeism and Tardiness of Employees

The management has observed the frequent absences and tardiness of employees for the past two months, which is detrimental to the efficient operations of this company.

Please remind employees concerned to observe strictly the regulations on attendance.