In hiring employees for a certain job position, offers regarding the vacant slots are sent out first. After you have reviewed all the applications sent to you, you will have to choose the best ones and schedule an appointment to meet up with them. This is one way to learn about your prospective employee. Job interviews are done to assess the applicant’s skills, dedication, and qualifications for the job.

In scheduling an appointment, you have to be polite and maintain a positive tone. Extend your gratitude for his interest in applying for the job position as well. This is the perfect opportunity for you to discuss the details of the job position. At this phase, you can also evaluate the applicant’s dedication and desire to get the job.

Be warm and accommodating to the applicant. The letter need not be lengthy at all. Be brief and concise as possible. However, provide the important details – when the appointment will be, where will it be held, and what time will it be. However, if your applicant is not available on the dates that you’ve stated, tell him to settle the arrangements immediately. Always make him feel free to contact you in case he has other question or concerns. Below is an example letter on how to schedule an appointment for a job interview.

SAMPLE APPOINTMENT LETTER

May 28, 2010

Harry Taylor
123 Shaw Boulevard
New York, NY

Dear Mr. Taylor,

Good day! I have received your application on the job position as an Assistant Manager. I am very impressed with your resume, especially your writing experiences. I hope we can meet personally. I will be available on June 2, 3 and 4. You can call my secretary, Jenny Smith to schedule your appointment. You can reach her at 444-3322. Should you have any other date preferences she will try to accommodate you.

Please be ready to further discuss your resume. Should you have any question or concerns, please feel free to contact us anytime.

I look forward to meeting you. Thank you very much and have a good day.

Sincerely,

Brenda Burke
Branch Manager
Gray Scale Writers