Termination Letter Sample. A termination letter is a written document that officially states that an individual’s employment has officially ended. There could be various reasons for making such decisions, from downsizing and bad behavior, to violation of company rules or poor performance. It is essential to create a termination letter so that you can explain the reason for the termination. This document can help protect you if any legal issues arise regarding the termination. A company is not required to give their employee notice before they are laid off or fired, but if the worker was fired while under contract, then an employer must give prior notice through termination notices. Furthermore, employers must comply with both the labor standards and human rights legislation and consequently, must treat employees fairly and in good faith as defined by common law.
Writing letters, reports, notes, among other things, are important skills for business and personal life. Good letters will yield nothing but good results. Most often than not, people assess others by the quality of their writing, hence it’s essential to write well. Here are some simple tips for writing termination letters to get you started:
• The termination letter should be printed on company stationery and it is either handed personally to the employee at the termination meeting or sent to the employee’s home address.
• A termination letter should be concise and factual. Consequently, the letter must state the reasons for the termination if the employee is terminated for cause.
• As always start with formal work correspondence, where in you include the date, name and header. Then follow with records of information about their substandard performance.
• After saying that with his or her unacceptable performance leaves nothing but the termination of their employment, explain what would follow of the termination, that includes what property must be given back and to where. Make sure not to forget even the smallest details.
• Lastly, state the benefits the employee will be receiving, or when the current benefits will expire. Don’t forget to include the date of their final paycheck and if any, their severance pay.
Having a good business letter format or letter template as a guide can be very helpful. Download a free termination letter sample, then edit to suit your needs. It’s a great way to get you started in the right direction.