In the event that the profile of a debtor has already been reviewed and has passed the qualifications for a loan approval, a letter of credit approval must be prepared in the manner to be discussed.

The sender must always start the letter with the entire basic format then hit the first lines straight to the point. A summary of the agreement may be stated in the body of the letter. If the terms and conditions are attached there with, the letter need not be too lengthy unless there are provisions not touched by the loan terms and agreement.

Sample Letters

Date

Sender’s Name
Office Position
Department
Sender’s Address

Addressee
Company Name
Company Address

Dear Name:

This letter is to inform you that we have received and reviewed your application for loan. We are happy to inform you that your request has been approved and is currently being processed.

Having a minimum tangible asset of (amount) and a minimum owner’s equity of (percentage as per total asset), our company has decided to grant you the loan. Under suitably executed security documents you shall provide us with the following collateral as security for the credit:
Accounts receivable amounting to (value), equipment with a carrying value of (amount), and (others that you wish to specify).

Your written expression of agreement must be secured, as we shall do business as bounded by the terms contained therein.

We are happy to be doing business with you. Thank you and God bless your dealings.

Sincerely,

Your name

# 2 Sample Letter

Date

Sender’s Name
Office Position
Department
Sender’s Address

Addressee
Company Name
Company Address

Dear Name:

This letter is to inform you that we have received and reviewed your application for loan. We are happy to inform you that your request has been approved and is currently being processed.

A file has been sent to you in your email that outlines the terms and conditions binding the credit rules. We would like to hear from you as soon as you receive this message to schedule a meeting with the finance officer of the company for clarifications that you might want to discuss.

We are happy to be doing business with you. Thank you and God bless your dealings.

Sincerely,

Your Name

Writing a loan approval letter must include important details (what particular loan was approved, the amount approved, and payment terms). The letter opens with a confirmation of the approval.

It must also restate dates that must be noted, like when the first monthly amortization must be settled, and include the next steps that the borrower must take.

The loan approval letter serves as primary instrument or evidence that the consumer has received approval for a loan and it may be released upon submission of final requirements.

Here is a sample loan approval letter that requests for proof of identity and current residential address documents as part of the final phase of the loan processing.

Sample Letter

18 June 2010

Ms. Jessica Smith
Executive Office
TPG-AXON Capital
57/F, Two International Finance Centre
8 Finance Street, Central, Hong Kong

Account number: 000-0000
Reference number: 0000000

Dear Ms. Smith,

Hong Kong and Shanghai Banking Corporation is delighted to confirm that your application for a personal loan of $5,000 has been approved subject to the completion of formalities. In brief, the first payment of $154 is due 30 days after disbursement of the principal. The term of the loan is three years. Our 10.9% interest rate is good for the entire term of the loan. Please drop by our main office located at the HSBC International Banking Centre, L6, 1 Queen’s Road Central, Hong Kong anytime during banking hours, within 21 days with the following documents:

* Original copy of pay slips for one month, photocopy of which was faxed to the bank
* Your last 2 months credit card or bank statements, showing your current address.
* Two pieces of valid identification cards (company ID, passport or other government-issued ID with photo and signature)

Subject to everything being in order, the check for your loan will be issued to you.

If you have any questions please contact Direct Loan Customer Services at telephone number (02) 89-100 from 8am to 5pm Monday to Friday. We look forward to the completion of your loan.

Yours sincerely,

(Signed)
Martha Moffatt
Consumer Loans Head

One of the more pleasant duties of a company manager or officer is writing a letter approving an employee’s request for a leave of absence or a vacation. Such requests can be taken for a variety of reasons, ranging from the necessity to consume accumulated leave to unexpected family emergencies that require the staff member to take some time off to deal with them. Most organizations require the employee to make a formal request that they are taking a leave. Once management has approved the request, a letter is written formalizing that approval. Copies of the letter are usually sent to the employee concerned, their immediate supervisor and the human resources department of the company.

The essential aspects of the letter are the statement of the approval, the start and end dates of the leave and any conditions attached it, such as the requirement to coordinate with their immediate superior as to who will take over their regular duties and the disposition of any urgent and pending tasks. The tone of the letter is formal but congratulatory, as the writer is delivering good news. However, if the leave is being taken for unhappy reasons, such as a death or illness in the family, the writer may also express their condolences or their hopes for a speedy recovery of the family member.

Below is a model letter approving a vacation leave that the writer can adopt to fit their own particular needs.

Sample Letter

March 10, 2010

Fisher Associates
Dallas, Texas
Email@server.net
www.company.net

Michael Goldsborough
Legal Department

Dear Mr. Goldsborough,

Greetings!
We have considered your request for a leave of absence to deal with certain personal matters, and we are pleased to inform you that it has been approved. Your leave is set to begin on March 15 and you are expected to return to the office by April 1. During the period in question, you will continue to receive your regular salary through direct deposit and be covered by the company health plan, subject to the terms and conditions set forth by our provider.

Please coordinate with your immediate supervisor regarding any pending work which has yet to be completed, as well as the handling of your regular responsibilities.
Best wishes for the speedy resolution of your family problems.

Sincerely yours,

Robert McNeill
Personnel Manager, Fisher Associates

A letter approving expenses incurred are usually written by a company official in response to a request for reimbursement from an employee. Alternately, they may also approve an employee’s request for a particular expense. These letters are usually brief and to the point, since their main purpose is merely to inform the concerned party that request has been approved. The letter should also provide information as to how the expenses will be reimbursed and what further actions the employee needs to take (i.e. present receipts or itemized estimates to the accounting office).

The letter should begin by stating that the expense has been approved by the office or by management and then outlines what the employee has to do next. They are essentially formal in tone, although they can be more cordial or even congratulatory depending on context in which the expense is being requested. The letter writer does not need to offer any explanation for why the request was approved, although they may do so if they believe it is appropriate. In some cases, if the amounts are small enough, reimbursement may already be enclosed with the approval letter in the form of a check made out to the recipient. Copies of the letter should also be provided to other concerned parties such as the accounting department and other company officials.

The approval letter should be clear as to what particular expense is being approved and the extent of the approval. For example, if the employee is requesting approval of a certain amount to purchase four new printers and only part of the expense is approved, the letter should clearly state this. If there are any conditions related to the approval, they should also be communicated clearly so the recipient will know what to do.

Here is a sample of a letter approving payment for incurred expenses.

Sample Approval Letter

[Date]

Dear [name]

In response to your request for [amount] for [expense], we are pleased to inform you that your request has been approved. Your initiative on this matter is much appreciated on our part. Please send the receipts to accounting as soon as possible so that they can be settled.

Respectfully yours,

[Name]
[Position]

A letter giving approval for attendance at a seminar or conference is sent by a company official to the employee making the request. The letter should include any important dates such as when the conference will be held as well as any further actions the employee should take. The tone of the letter should be formal and professional and should be clear as to what is expected from the employee. Copies of the letter should also be provided to other concerned individuals such as the employee’s immediate supervisor and the human resources department.

An authorization letter should be as brief as possible, while still being clear as to what is expected from the employee. It should include all vital information on the event, such as dates and venues. It should tell the employee what actions they need to take in the light of the authorization, such as making sure any pending work is either completed before the employee leaves or is assigned to a colleague. No explanation as to the reasons behind the approval need to be given, although the letter writer may opt to do so if they believe it is appropriate.

Below is a sample of a letter giving approval for attendance at a seminar.

Sample Approval Letter

[Date]

Dear [name]

Please be advised that management has decided to grant your request to attend the [conference] on [subject matter] that will be held from [date] to [date] at [venue]. Please coordinate with [name of department/contact person] for your travel and other relevant expenses. Coordinate as well with your immediate supervisor regarding the completion of any pending work and the temporary designation of your responsibilities for the duration of your attendance.

Upon your return, you will be expected to write a report regarding the conference to be submitted to your supervisor. You must also provide an accounting of your expenses for liquidation purposes within five working days of your return to the office. Be advised that failure to comply with these requirements may expose you to sanctions from management.

If you have any other questions, please coordinate with [name].

Respectfully yours,

[Name of sender]
[Position]

A letter of approval for a vacation leave or leave of absence is usually written by a manager or other high company official in response to a request by an employee. They are usually short and to the point and simply serve to inform the employee that their request has been approved, as well as defining the terms under which the leave is granted. They should also include any important dates such as the start and end of the leave. The tone of the letter may be formal or cordial but should still remain professional.

This type of approval letter should begin by informing the recipient that their request has been approved. It then gives the date when the leave is to commence and the date when the employee is expected to return to work, as well any other considerations. It may also request the employee to coordinate with their immediate supervisor regarding the disposal of any pending work before they take their leave. Unless specifically required, the letter should not include any lengthy explanations for the approval of the request.

If there are any other requirements that need to be fulfilled before the employee can take their leave, they should also be stated clearly in the letter. Copies of the letter should be sent to other concerned parties such as department heads and the human resources department.

Below is a sample of a letter for approval of vacation leave or leave of absence.

Sample Approval Letter

[Date]

Dear [name]

This is to inform you that your request for [vacation/leave] for [purpose] has been approved by management. Said [leave/vacation] is scheduled to begin on [date] and you are expected to return to work on [date].

Before taking your leave, please coordinate with your manager regarding the completion of any pending work and the temporary assignment of your responsibilities to other staff. During your leave, you will continue to enjoy coverage under the company’s health plan subject to the terms and conditions set by the provider.

If there are any further questions, please refer them to the Human Resources department.
We hope that you will enjoy your leave.

Respectfully yours,

[Name of sender]
[Position]

A letter approving a request is usually written by a manager to an employee in response to a particular request they are making. The letter is intended to inform the recipient that their request has been approved and what steps they need to take next. It should be brief and to the point, and should be formal and professional in tone. It must also clearly state what else the recipient needs to do in light of his request. Copies of the letter should also be provided to other concerned parties such as supervisors.

But a letter approving a request can also be written outside of the context of the workplace by any person in a position of authority. For example, the head of a library can write a letter of approval to a researcher’s request for access to books in a restricted collection. A city official may also write a letter of approval for a filmmaker’s request to film at a certain location. The letter of approval for a request is versatile enough to be used in a wide variety of settings.

When writing a letter of approval for a request, make sure that the first sentence states clearly that the request is being approved, as well as exactly what is being approved. If there are any qualifications or conditions attached to the approval, these should also be stated clearly so that there is no misunderstanding on the part of the recipient as to what is required of them. The letter writer should also take special care to be polite, particularly if the request is not granted in its entirety, in order to soften the blow and avoid hurt feelings on the part of the person making the request.

Below is a sample letter of approval for a request.

SAMPLE APPROVAL LETTER

[Date]

[Name of recipient]
[Title/position if relevant]
[Address or company name]

Dear [name],

We are pleased to inform you that your request for [give details of request] has been approved. However, [give conditions attached to request]. If you have any questions or other concerns, you may direct them to [name of contract person/ contact information].

Respectfully yours,

[Name of sender]
[Position]

A project proposal approval letter is sent in reply to a proposal submitted by a project proponent. It is intended to inform the proponent that their proposal has been approved and what, if any, further steps that they need to take, such as meetings to finalize details of the project. The letter may also give a time frame for completion of the project and may include enclosures that the proponent has to sign, such as a memoranda of agreement. The tone of the letter should be cordial but formal and should not congratulate the recipient for their successful proposal.

The letter should begin with a statement informing the recipient that their proposal has been approved. If the proposal is in response to a solicitation or bidding, then the letter may begin by thanking the proponent for their interest in the project before informing them of their success. It will then tell them what they have to do next, such as contacting the office to set an appointment for further discussions on the project or may directly set a date for the proponent to come in. It may then define a schedule or time frame for the project, including a proposed start and end date.

The letter could end with a reiteration of thanks for the proponent’s interest in the project.
The approval letter should go straight to the point without seeming brusque. It should clearly inform the recipient what is being approved and state what are the important dates or other vital information associated with the project, as well as other special provisions.

Here is a sample of an approval letter for a project proposal.

Sample Approval Letter

[Date]

Dear [name of recipient]

Thank you for your interest in [project]. After thorough evaluation of your proposal, we have decided to approve it, effective [date]. Before you start work, please contact our office to set an appointment by [date] so we can discuss the details of the project. You can contact us at [contact number] during office hours.

We hope to hear from you soon as we are hoping to complete [project] by [date]. Thank you again for your proposal and we look forward to working with you.

Respectfully yours,

[Name of sender]
[Title]

Loan approval letters are written by bank loan officers to inform clients that their loan application has been approved. It then tells them what actions that they have to take to before loan proceeds will be released to their account (i.e. prepare documents such as bank statements that will be submitted). It also gives them a contact person that they can get in touch with if they have any questions or concerns that have to be addressed.

1. The tone of the letter can be more informal than regular business correspondence. Start the letter by informing the recipient what is being approved. If applicable, you can give the reasons for the approval.
2. The letter should then tell them the specific next steps they have to take before they can receive the loan money.
3. If there is a time line related to the release of the money, it should also be enumerated in the letter. And despite the relative informality of the letter, it should still be carefully proofread to avoid typographical errors.

Here is a sample of a loan approval letter.

SAMPLE APPROVAL LETTER

Dear (name of recipient),

We are happy to inform you that your application for a loan from our bank has been approved subject to the completion of the following formalities. Please submit the following documents to our office by (date).

A signed and dated copy of the enclosed agreement. The remaining copies are for your personal files.
Statements from your main account dating back three months and showing your current address. If these statements don’t reflect your salary being deposited into the account, however, please submit copies of your most recent pay slips. These are for reference purposes only and will be destroyed after loan proceeds have been released.

A completed, signed and dated copy of the enclosed standing order mandate. However, if you have chosen to repay your loan by direct debit from your current account with us, we will set it up and you don’t have to submit the mandate.

Once all these requirements have been submitted, the money can then be transferred to your named account. Until then, please do not enter into any transactions regarding the loan proceeds.

If you have any questions or concerns, please contact our Loan Consumer Services department at (telephone number). Operators are available from 9am to 5pm from Mondays to Fridays and from 9am to 2pm on Saturdays.
We look forward to receiving the documents and completing your loan.

Respectfully yours,

(Name of sender)
(Position)