This letter is intended for employees who have been showing competency in their work and are likely to be eyed by the company to be given additional duties that would help them grow as part of the company. These additional or new tasks given to the employees may cause a raise from their current financial status or possibly even a promotion.

Employees will be encouraged when they receive a letter as such because it may not be far off into the future that they may be awarded something better than what they already have.

SAMPLE LETTER

Seattle Grace Hospital
7569 Middletown Avenue cor. St. Paul’s Road
Ferry River, Seattle 90000

October 17, 2005

Dr. Daniel Sheppard,

Good day!

As you have been aware, Seattle Grace hospital has been expanding its services for the benefit of our clients and patients. Recently, a donation was given to the board and this was used to create the Seattle Grace Free Clinic. The Seattle Grace Free Clinic will be used for patients who cannot afford the facilities and services offered in the main Seattle Grace hospital, but will also ensure the same amount of attention from competent doctors and nurses.

With this, we would like to inform you that we are giving you the opportunity to take part in this wonderful hospital endeavor. Because the Seattle Grace Free Clinic is a new wing of the hospital, we would like to ask for your assistance in helping with the doctoral needs of the new institution. We feel that with your medical background and experience, you would be an excellent addition to the new division. This will also be another event wherein we will be able to live out the values this hospital is founded on.

Apart from the rounds you make in the hospital and with the surgical assignments you are tasked with, you will devote a certain amount of your work hours to the clinic and be of assistance to our patients. This won’t happen everyday but per schedule. You may be allowed to choose the days you would like to visit the clinic, otherwise the hospital will deem it necessary to schedule you and let you know afterward.

While this is another bold step in our hospital’s honor, we feel that this would also help us gather more attention and recognition, and you being a part of this would be a great contribution. This should be an exciting experience for you as you will not just practice your knowledge in medicine but also be able to extend help to our unfortunate brothers who need medical assistance.

We hope that you will be able to agree to this new setup and help us build a hospital that is truly for the people.

Respectfully,

Dr. Madison Greene
Chief of Surgery