Oftentimes, authorization letters are used for business purposes. These authorization letters are commonly used to authorize someone to act on your behalf, to grant someone permission, or to designate responsibility. However, it can also be used for practical reasons or to authorize work to be done for your office or home.

Just like in any authorization letter, be polite and write in a positive tone. You don’t have to write a lengthy one. Just make sure that you don’t miss important details on your letter. Especially when you authorize work to be done for your office or home, you have to be very specific in what you want. This should be done to avoid confusion and misunderstandings in the transaction to be made.

Clarify all the things that have to be settled before you allow them to start. And lastly, extend your gratitude to the person who’s going to perform the work. Show your sincere appreciation for their services. Below is an example letter on how to authorize work to be done for your office or home.

SAMPLE AUTHORIZATION LETTER

Michael Brooke
I Net Solutions
123 Channel Street
New York, USA 40231

Dear Mr. Brooke,

Good day! I am writing to you regarding the internet connection plan that I have subscribed to just the other day. I am giving you the authority to work on my home to install the plan.
I understand that it will take you at least seven days to fully install my internet connection. I am hoping that my I could start using the plan by then.

I have enclosed here my first down payment amounting to $100.00, which will serve as the fee for installation. You are welcome to start setting up the connection anytime. I will just be waiting for your arrival. I hope you can get started right away so that my children won’t have to pay for internet rental services anymore.

Please call if there are any changes or questions you may have at my contact number 987-6543

Sincerely Yours,

Jenna Smith

In severe medical cases, surgeries and other operations need to be performed. However, to be able to do this, the guardians of a patient are asked for permission to perform the said surgery, operation, or any part of a medical treatment.

Authorization letters are often used for business purposes. You can also use authorization letters to allow someone to act your behalf, to grant a request, or to delegate specific responsibilities. But it can also be used to authorize medical treatment. Patients that need to undergo a sensitive medical treatment, need to give an authorization to their legal guardians. It is not just for legal purposes, but it is also for the benefit of the physician assigned to the patient. It can also be used to release the results of medical treatment or to finalize all transactions.

The authorization letter should contain all the important details of both the legal guardian and the patient. In some cases, signatures are not enough. Sometimes, notarization is required to process the authorization letter. Contact information of the legal guardians should be stated. But most importantly, it includes personal information and medical background of the patient. In most cases, consulting a legal professional is needed. Below is an example letter to authorize medical treatment.

SAMPLE AUTHORIZATION LETTER

Medical Treatment Authorization Letter

TO WHOM IT MAY CONCERN:

As the guardians of Mr. John Smith, we authorize the bearer of this letter to approve medical treatment for our father. We entrust our father’s condition to the physician assigned to our father’s medical treatment.

Guardian 1
Jenny Smith
Work Phone: 592-0323
Mobile Phone: 0903420-4234

Guardian 2
Bryan Smith
Work Phone: 893-9323
Mobile Phone: 0903-410-4234

Insurance Carrier
& Policy Number Fortune Teller Insurance Company
84901-39842-9424

PATIENT’S PERSONAL INFORMATION
Date of Birth: October 16, 1943
Blood Type: Type AB
Known Allergies: Oily and fatty foods
Being Treated For
These Chronic Conditions: High blood pressure, consecutive heart attack events, other complications such as inflammation in the eyes.

Doctor: Dr. Jenna Smith
Doctor’s Contact number: 542-3242

Thank you,
_________________________________________
Guardian 1’s signature
Guardian 1’s Full Name
_________________________________________
Guardian 2’s signature
Guardian 2’s Full Name

Subscribed and sworn to before me this 29th Day of May 2010.

_______________________________________________ Notary Public
__________________________________________ County, New York

Doctor’s Hospital Incorporation
2482-942-424

Writing letters to allow someone to act on your behalf is not an easy task to. However, being unable to attend an event may be unavoidable. So it would be best if you know how to make one. When you allow someone to act on your behalf, it has to be formal and legal. This is commonly used in emergency situations. But it can also be used in trials in court cases.

Make sure to send some who could represent you well. Choose the person who can easily understand and cope up with the situation. Also, he/she has to be someone you really know and trust. He has to know all the details and matters regarding the situation.

In your letter, always use a positive tone. Be courteous to your recipient. The letter does not need to be lengthy. However, make sure to include all the important details. And be concise with the things that you write. Be clear and specific on the conditions that you would like to happen. Never assume anything that is not explicitly written. Below is an example letter on how to write a letter to authorize a legal representation.

SAMPLE AUTHORIZATION LETTER

May 28, 2010

Jenny Smith
455 Shaw Boulevard
New York, USA 04230

Dear Ms. Smith,

Good day! I am writing to inform you that I am giving you the authority to act as my attorney on the case that I filed against the Brown Suits Company. I understand that your rate is at $300 per hour. I have enclosed a $3000 check that serves as my first payment.

Please send me the billings if ever it exceeded 100 hours. I will have to approve them first. You recall that you assured me that this case should not cost me more than $30,000.

Please sign in the space provided at the bottom if you agree with the terms stated in this letter. However, if you have other preferences, please contact me as soon as possible so we can settle our arrangements. You can reach me at 232-9493.

Thank you very much and have a nice day.

Sincerely

Susan Bourne
Branch Manager
CDB Credits

To grant a request or proposal, authorization letters are done. These letters are made for different purposes. Some of this may be a letter for giving permission or allowing someone to act in behalf of you. It could also be a letter to delegating responsibilities or a letter to authorize a medical treatment. For business or organization purposes, authorization letters are given to make the action official.

However, you have to be very careful in writing your letter to avoid confusion. State exactly and clearly what you want so that limitations will not be crossed. It should state the important details very clearly – when to conduct the study or report, what are the means that can be utilized, etc. Your letter should be brief and your tone should be businesslike. Clarify the time frame so that there will be no confusions or misunderstandings to the bounds or extent of the authorization. Below is an example letter to authorize a study or report.

SAMPLE AUTHORIZATION LETTER

May 28, 2010

Jenny Smith
455 Shaw Boulevard
New York, USA 04230

Dear Ms. Smith,

We have received your proposal to conduct a case study on our students here at NY Student Academy. We understand that you are doing this study for your undergraduate thesis. You are given the authority to conduct your study provided that you give us a copy of your project report in a weekly basis.

Please remember that only the college students are allowed participate in your study. You can not include those in the lower level to be a part of your respondents as their guardians may not approve.

Please proceed as you have outlined in your proposal. You can start your study on Monday. I have informed the staff and students about this study. I look forward to receiving your first progress report on Friday, next week. It is our pleasure to be a part of your study.

Should you have any other concerns that you’d like to address us, please call us at 234-1242. Thank you very much and have a good day!

Sincerely,

Jenna Smith
Principal

April 23, 2009

Rich Town Realty
Morayta St. Manila

To Whom It May Concern:

My name is Rhey Reyes and currently in Malaysia and unable to be present to request the change of billing statement to my name.  In my absence, I hereby authorize my mother, Patricia Reyes to act in all matters relating to my newly bought home in Manila, including the changing of billing statement to my name and signing of all documents relating to these matter.

I am enclosing a copy of my SSS ID and company ID for your further reference.

If you have any questions about these changes, you can contact me by mail or by telephone at (02) 2357581.

Thank you very much.

Sincerely,

Rhey Reyes

September 12, 2009

Prudential Life Inc.
Ayala Avenue
Makati City

Dear Sir/Madam:

I, the undersigned, authorized my brother, Rodel Rosario, to claim my payments from your company on my behalf.  He hereby presents at least two (2) cards for identification purposes.

This authorization is applies to all payments dated from July 2008 up to August 2008.  It does not include past August 31, 2008 without my written authorization.

If you have any questions, you may contact me at (047) 791-2911.

Sincerely,

(sign)
Ericson Rosario

October 12, 2003
Social Security System
Balanga City, Bataan

To Whom It May Concern:

I hereby authorize the bearer of this letter, Engr. Emerson Navarro of Bataan Heroes Memorial College to act on my behalf in all manners relating to my SSS loan application, including signing of all documents relating to this matter.

Also, I have enclosed my SSS ID and company ID for your further reference.

Thank you.

Sincerely,

(sign)
Merly Soriano

September 15, 2001

Social Security System
Cubao, Quezon City

To Whom It May Concern:

Greetings!

I hereby authorize my wife, Mercedes Soriano, to claim my check from your good office in my behalf and hereby presenting my two (2) cards for identification purposes.

Thank you very much.

Respectfully yours,

(Signed)
Martin Soriano