MENU
  • Acceptance Letter Sample
  • Accounts Receivable Letter Sample
  • Agreement Letter Sample
  • Acknowledgement Letter Sample
  • Adjustment Letter Sample
  • Announcement Letter Sample
  • Apology Letter Sample
  • Job Application Letter Sample
  • Appointment Letter Sample
  • Letter of Appreciation Sample
  • Approval Letter Sample
  • Assignment Letter Sample
  • Authorization Letter Sample
  • Budget Forms
  • Cancellation Letter Sample
  • Certificates
  • Make a Claim Letter Sample
  • Collection Letter Sample
  • Complaint Letter Sample
  • Compliment Letter Sample
  • Confirmation Letter Sample
  • Congratulations Letter Sample
  • Contract of Employment
  • Correction Letter Sample
  • Cover Letter Format
  • Credit Letter Sample
  • Customer Service Letter Sample
  • Decline Letter Sample
  • Delegation Letter Sample
  • Directive Letter Sample
  • Disagreement Letter Sample
  • Discharge Letter Sample
  • Dispute Letter Sample
  • Encouragement Letter Sample
  • Endorsement Letter Sample
  • Excuse Letter Sample
  • Explanation Letter Sample
  • Farewell Letter Sample
  • Follow Up Letter Sample
  • Fundraising Letter Sample
  • Grocery Lists
  • Introduction Letter Sample
  • Invitation Letter Sample
  • Invoices
  • Good Faith Letter Sample
  • Letter of Inquiry
  • Meeting Minutes
  • Memorandum
  • Menu Templates
  • Miscellaneous Letters Sample
  • Notification Letter Sample
  • Offer Letter Sample
  • Order Letter Sample
  • Permission Letter Sample
  • Personal Letter Sample
  • Progress Report
  • Promotion Letter Sample
  • Receipt Template
  • Letter of Recommendation
  • Reference Letter Sample
  • Refund Letter Sample
  • Reminder Letter Sample
  • Release Letter Template
  • Reprimand Letter Sample
  • Request Letter Sample
  • Letter of Resignation
  • Response Letter Sample
  • Retirement Letter Sample
  • How to Write a Resume
  • Sales Letter Template
  • Solicitation Letter
  • Sympathy Letter Sample
  • Termination Letter Sample
  • Thank You Letter Sample
  • To Do Lists
  • Transmittal Letter Template
  • Welcome Letter Sample
  • Writing Guides
  • Certificates
  • Forms
    • Budget Forms
  • All Letter Templates
    • Acceptance Letter Sample
    • Acknowledgement Letter Sample
    • Adjustment Letter Sample
    • Accounts Receivable Letter Sample
    • Agreement Letter Sample
    • Announcement Letter Sample
    • Apology Letter Sample
    • Appointment Letter Sample
    • Approval Letter Sample
    • Assignment Letter Sample
    • Authorization Letter Sample
    • Cancellation Letter Sample
    • Certificates
    • Collection Letter Sample
    • Commercial Lease Agreement
    • Compliment Letter Sample
    • Complaint Letter Sample
    • Confirmation Letter Sample
    • Congratulations Letter Sample
    • Contract of Employment
    • Correction Letter Sample
    • Cover Letter Format
    • Credit Letter Sample
    • Customer Service Letter Sample
    • Directive Letter Sample
    • Disagreement Letter Sample
    • Dispute Letter Sample
    • Excuse Letter Sample
    • Forms
    • Grocery Lists
    • Job Application Letter Sample
    • Letter Formats
    • Letter of Appreciation Sample
    • Decline Letter Sample
    • Delegation Letter Sample
    • Discharge Letter Sample
    • Encouragement Letter Sample
    • Endorsement Letter Sample
    • Explanation Letter Sample
    • Farewell Letter Sample
    • Follow Up Letter Sample
    • Fundraising Letter Sample
    • Good Faith Letter Sample
    • Introduction Letter Sample
    • Invitation Letter Sample
    • Letter of Inquiry
    • Letter of Recommendation
  • Rental and Lease Forms
    • Commercial Lease Agreement
    • Residential Lease Agreement
    • Rental Application Form
    • Monthly Rental Agreement
    • Roommate Agreement Form
    • Sublease Agreement Form
    • To Do Lists
  • Cover Letters
  • Writing Guides
    • How to Write a Resume
    • How to Write a Good Resume
    • How to be Effective in Technical Writing
    • How to Write a Cover Letter for a Resume
    • How to Write A Business Letter
    • Business Writing – How to Write Effectively for Business
    • How To Write a Letter of Appreciation
    • How to Write a Job Application Letter
  • Letter Writing Infographics
  • Acceptance Letter Sample
  • Accounts Receivable Letter Sample
  • Agreement Letter Sample
  • Acknowledgement Letter Sample
  • Adjustment Letter Sample
  • Announcement Letter Sample
  • Apology Letter Sample
  • Job Application Letter Sample
  • Appointment Letter Sample
  • Letter of Appreciation Sample
  • Approval Letter Sample
  • Assignment Letter Sample
  • Authorization Letter Sample
  • Budget Forms
  • Cancellation Letter Sample
  • Certificates
  • Make a Claim Letter Sample
  • Collection Letter Sample
  • Complaint Letter Sample
  • Compliment Letter Sample
  • Confirmation Letter Sample
  • Congratulations Letter Sample
  • Contract of Employment
  • Correction Letter Sample
  • Cover Letter Format
  • Credit Letter Sample
  • Customer Service Letter Sample
  • Decline Letter Sample
  • Delegation Letter Sample
  • Directive Letter Sample
  • Disagreement Letter Sample
  • Discharge Letter Sample
  • Dispute Letter Sample
  • Encouragement Letter Sample
  • Endorsement Letter Sample
  • Excuse Letter Sample
  • Explanation Letter Sample
  • Farewell Letter Sample
  • Follow Up Letter Sample
  • Fundraising Letter Sample
  • Grocery Lists
  • Introduction Letter Sample
  • Invitation Letter Sample
  • Invoices
  • Good Faith Letter Sample
  • Letter of Inquiry
  • Meeting Minutes
  • Memorandum
  • Menu Templates
  • Miscellaneous Letters Sample
  • Notification Letter Sample
  • Offer Letter Sample
  • Order Letter Sample
  • Permission Letter Sample
  • Personal Letter Sample
  • Progress Report
  • Promotion Letter Sample
  • Receipt Template
  • Letter of Recommendation
  • Reference Letter Sample
  • Refund Letter Sample
  • Reminder Letter Sample
  • Release Letter Template
  • Reprimand Letter Sample
  • Request Letter Sample
  • Letter of Resignation
  • Response Letter Sample
  • Retirement Letter Sample
  • How to Write a Resume
  • Sales Letter Template
  • Solicitation Letter
  • Sympathy Letter Sample
  • Termination Letter Sample
  • Thank You Letter Sample
  • To Do Lists
  • Transmittal Letter Template
  • Welcome Letter Sample
  • Writing Guides
  1. Home
  2. > Customer Service Letter Sample

Customer Service Letter Sample

Customer Service Letter Sample – How to write a customer service letter.  

A customer service letter is a letter sent by a company to its customer regarding matters that concern the company’s provided goods and services. If you are a business owner, it is inevitable that you’re going to have to write letters to your customers regarding your business. A customer service letter’s contents could vary from new events that your business is doing, sales, specials, or it could be a response to a customer’s inquiry or complaint. It is essential in business to build up or keep the good relationship between the company and its customers.

 

Writing letters, reports, notes, among other things, are important skills for business and personal life. Effective letters will yield nothing but good results. Most often than not, people assess others by the quality of their writing, hence it’s essential to write well. Here are some simple tips in writing a customer service letter to get you started:

 

• You should personalize your letter, starting it with a greeting with the customer’s name or if you don’t know it, you could opt for “Sir” or “Ms.”. You should make your customers feel valued and personalizing your customer service letters help maintain your good relationship.

 

• If there is bad news regarding the customer’s good and services, be direct and honest about it. Sugarcoating bad news will only make a bad impression and could increase the chances of your customer losing their trust to your business.

 

• In writing customer service letters, you should check for typographical, grammatical and factual errors. Be sure to include ways to contact you regarding any concerns they might have.

 

• Don’t forget to express your letter in a polite and courteous tone. Customers appreciate a well-written letter. End the letter expressing gratitude or remorse, if the letter was responding to a complaint.

 

Having a good business letter format or letter template as a guide can be very helpful. Download a free customer service letter sample, then customize that will suit your needs. It is a great way to get you started in the right direction.

FREE Download Letter – Inform Customer Payment Not In Envelope

Inform Customer of Unsigned Check

Letter to Customer – Promotion

Letter to Customer – Phase out of Product

Search

  • Browse Template Categories
  • Acceptance Letter Sample
  • Accounts Receivable Letter Sample
  • Agreement Letter Sample
  • Acknowledgement Letter Sample
  • Adjustment Letter Sample
  • Announcement Letter Sample
  • Apology Letter Sample
  • Job Application Letter Sample
  • Appointment Letter Sample
  • Letter of Appreciation Sample
  • Approval Letter Sample
  • Assignment Letter Sample
  • Authorization Letter Sample
  • Budget Forms
  • Cancellation Letter Sample
  • Certificates
  • Make a Claim Letter Sample
  • Collection Letter Sample
  • Complaint Letter Sample
  • Compliment Letter Sample
  • Confirmation Letter Sample
  • Congratulations Letter Sample
  • Contract of Employment
  • Correction Letter Sample
  • Cover Letter Format
  • Credit Letter Sample
  • Customer Service Letter Sample
  • Decline Letter Sample
  • Delegation Letter Sample
  • Directive Letter Sample
  • Disagreement Letter Sample
  • Discharge Letter Sample
  • Dispute Letter Sample
  • Encouragement Letter Sample
  • Endorsement Letter Sample
  • Excuse Letter Sample
  • Explanation Letter Sample
  • Farewell Letter Sample
  • Follow Up Letter Sample
  • Fundraising Letter Sample
  • Grocery Lists
  • Introduction Letter Sample
  • Invitation Letter Sample
  • Invoices
  • Good Faith Letter Sample
  • Letter of Inquiry
  • Meeting Minutes
  • Memorandum
  • Menu Templates
  • Miscellaneous Letters Sample
  • Notification Letter Sample
  • Offer Letter Sample
  • Order Letter Sample
  • Permission Letter Sample
  • Personal Letter Sample
  • Progress Report
  • Promotion Letter Sample
  • Receipt Template
  • Letter of Recommendation
  • Reference Letter Sample
  • Refund Letter Sample
  • Reminder Letter Sample
  • Release Letter Template
  • Reprimand Letter Sample
  • Request Letter Sample
  • Letter of Resignation
  • Response Letter Sample
  • Retirement Letter Sample
  • How to Write a Resume
  • Sales Letter Template
  • Solicitation Letter
  • Sympathy Letter Sample
  • Termination Letter Sample
  • Thank You Letter Sample
  • To Do Lists
  • Transmittal Letter Template
  • Welcome Letter Sample
  • Writing Guides
  • Search

Latest Popular Templates
How to Write a Complaint Letter Against a Coworker – FREE Template
Printable Rent Receipt Template – FREE Download
Printable Collection Agency Notification Template- FREE
Free Printable Collection Letter Template
FREE Eviction Notice Template – Download in Word and PDF forms
Printable Certificate of Completion – FREE Download Template
Printable Certificate of Achievement – FREE Download Template
FREE Monthly Printable Budget Planner – Download in PDF or Word
How to Explain an Error You Have Made- FREE Letter Sample
Announce your own Retirement from a Company
College Application Letter – Download a FREE Sample Letter
How to Write a Resignation Letter — Free Download Template
Printable Family To Do List – FREE Download Template
Printable Weekly To Do List – Download Free Form
Auto Bill of Sale – Download a FREE Printable Template
Auto Bill of Sale Form – Download Free Printable Template
Printable Community Service Certificate – FREE Download
Printable Soccer Achievement Certificate – FREE Download
Weekly Cleaning Checklist – FREE Printable Template
Basic Rental Agreement – FREE Download
Pinterest
Instagram
Google+
LinkedIn
YouTube
Twitter
Facebook

Resources


Invitation Wording Templates -Sample wording for all your event invitations.

  • About
  • Privacy Policy
  • Disclaimer
  • Terms of Use
© OfficeWriting.com, 2025