A good way to keep a customer up to date on the progress of a project is to send a letter to the client. This is very important during projects since the consumer is the recipient of the work. The letter should be concise and should contain all the information about the project. A time line or a Gantt chart should be included in order to show the progress much more clearly. This is a good indicator of the direction and accomplishments done for the purpose of the consumer. The letter is used in the field of engineering, construction and other fields where long and short-term projects are done.

The letter should include graphical representations of the actual results in order to better show the consumers the accomplishments done. Many letters would include a compilation of photos and pictures showing the product from its initial appearance up to the latest results. Everything done should also be included such as the tools and materials used. Aside from that, the methodology and procedure should be enumerated.

People in construction firms use this kind of letter to show the progress of the structures currently being built. This is a way of communication between the builders and the client seeking their services. The letter is sent on a regular interval as a form of update. With the request of the client, the contents of the past letters can be included. Here is an example of the letter:

Sample Letter

May 3, 2010

Bob’s Construction
#42 St. Dylan Drive,
Utah City, Utah

Mr. Robert Bates
Owner and Developer
Property Development
Bates Construction Company
#2334 St. Carlos St,
New York City, NY

Dr. Mr. Bates,

We are now entering the final phase of the construction and we have finished cementing all the floors. Also, the windows are currently being installed. All the electrical and plumbing aspects of the structure has been installed and rechecked for mistakes and damage.

The photographs of all the rooms and stairs are included below the letter. We are currently on schedule since we still have a month left to finish painting and installing wallpapers.

Respectfully Yours,

Liza Masters
Overall Project Head