Should you find practical reasons to cancel your own credit account, say your financial management team found other capital source cheaper, or you have considered liquidating non-cash assets rather than outsourcing from a creditor, a withdrawal letter must be written straight to the point.

Keep the whole letter as polite as possible for the cancellation is a loss incurred by the creditor or financing institution to where you have initially engaged yourself with. A letter addressed to the bank needs no reason for the withdrawal.

Sample Letters

#1
Date

Sender’s Name
Office Position
Department
Sender’s Address

Addressee
Company Name
Company Address

Dear Name:

We kindly notify you that we are requesting the bank to close our account at your (branch), (account holders name, account type).

Stated herein is the number of my unused check bearing a sum of (amount) with a check number of (control number). We extend our apology for the sudden cancellation.

We thank you for your prompt attention regarding this matter.

Sincerely,

Your Name

On the other hand, a non-financing company or an individual to whom you’ve requested the credit may opt to know the reason why the unexpected cancellation happened. You may have future dealings with the same company so it is best to keep a grateful impression about the help they have approved to extend prior to your notice of cancellation.

# 2

Date

Sender’s Name
Office Position
Department
Sender’s Address

Addressee
Company Name
Company Address

Dear Name:

We are in deep gratitude about the approval of the loan we have proposed to you/your company. This letter is to kindly notify you that we are requesting the cancellation of our credit.

Upon receiving a current report from our accounting department we were able to come up with the findings that our company has enough assets that can be liquidated above its book value that is quite sufficient in meeting our financial demand. The management thought of utilizing the remaining alternative so that we spare your company from the loss you might incur upon lending your idle money with less a normal rate instead of yielding high pay back by investing to the market.

Most companies usually request additional money or information before they can fill an order. The purpose of this request is to ensure that a buyer is really serious in purchasing your products. You can use this additional money for the improvement of your product and services.

On the other end, the information, normally personal, can be considered as a means of getting through to the customer. You can use this information to send the order, or as a means of contact in case something goes wrong while filling the order.

This request can be made by a company to its clients through a letter. This letter is one of the best ways to request for additional money and information. Here is a sample letter of request in which you can pattern your own.

Sample Letter

Incognito Digital Photography
789 North Stamford, Fairfield County
Connecticut 09602, USA
Incognito.photography@gmail.com

June 11, 2010

Greg Michaels
657 South Harpeth, Nashville
Tennessee, USA
37215

Dear Mr. Michaels:

You are requested by the company to pay for an additional fee of $20 so that we can fill your order. This is due to the new company policy which requires each of our clients to pay for an additional fee. This policy is implemented in order to make sure that you receive the best from our company. You are definitely going to experience the difference this additional fee can make once you have already received your processed and filled your order.

In addition to the fee, you are also requested to fill out this information sheet before we can fill your order. This is for the new system that the company has just recently operated on. This can further help our company to improve our products and services. We can also accommodate you better with the information you can provide in case you encounter any problem. We assure you that the information you give us is private and solely used for these purposes.

Telephone number:
Shipping address:
Ship-to name:
Credit card number:
Credit card expiration date:
Purchase order number:

We hope that you understand our new company policy and system. These measures are done to better serve you. We greatly salute you for your cooperation.

Sincerely,

Paul Rimes
Head of the Management

Financial institutions are usually the ones that offer personal loans to individuals. Typically, these personal loans expose financial institutions to a higher risk since they are unsecured loans. This means that the financial institution cannot go after the borrower’s assets in case he cannot pay for the personal loan.

The only remedy that these financial institutions have is to request payment of a personal loan. This request is usually in the form of a letter to be sent to the borrower. A request for payment must still be polite despite the borrower’s unpaid accounts. This can help a financial institution establish a good reputation, which can even lead to the immediate payment of the personal loan.

Here is a sample letter of request for payment of a personal loan. This might give you the idea on what to include in your own letter.

Sample Letter

Golden Finance Company
908 North Stamford, Fairfield County
Connecticut 09602, USA
Golden.finance@qmail.com

June 11, 2010

Glenda Miles
675 South Harpeth, Nashville
Tennessee, USA
37215

Dear Ms. Miles:

Our company would like to request for the payment of the personal loan you have made 8 months ago, on October 2, 2009. The terms of this personal loan, in which you and our company have agreed upon, include monthly payment of an interest of 5% and the payment of principal last April 2, 2010. You have only complied with this agreement for three months that includes the payment of 5% interest rate compounded monthly.

Please be informed that the remaining three months, from January to March, are not yet paid. In addition to that, you are also now required to pay for the principal. We have granted your request to give you two months grace period before you pay for the three months’ interest and the principal. However, we still have not heard from you since then.

The company has already given you two months grace period. We can still modify the terms for this loan to help you pay for it. You are still in our best interests. We want to hear from you soon regarding this personal loan. The company really appreciates an immediate reply to this letter. Thank you.

Sincerely,

Mary Gold
President

November 12, 2001

Loiue Herrera
Manager
ACE Computer Corp.
Angeles, Pampanga

Dear Mr. Herrera,

We would like to appeal to your kind assistance in providing one (1) set of computer equipment, software, and supplies to one of our public high school situated in a depressed area in Sapa, Samal, Bataan.

The students in this high school have not seen what a PC looks like and how it can transform their lives as a digital tool for education.

Although the public high school system is supported by the national government, due to a awful budget shortfall no funds are available to supply even one set of computer equipment to all public high schools.

It will make a substantial difference in bridging the digital gap between high schools in developed countries that have computers for each student as against one computer for an entire high school in a developing country such as ours.

We are attaching below a profile of our local public high school to give you an idea of the numbers of beneficiary that will be served by providing us with one set of computer equipment, monitor, software, printer and supplies.

We will provide the counterpart funds for training the teacher in the use of the computer as a teaching tool to the high school classes together with a one year donation of DSL connectivity through one of the major telecommunication company operating in the area of Samal.

We look forward to your favorable answer to our request.  If in case you have questions that need to be clarified, please don’t hesitate to ask.

Thank you and with our heartfelt regards.

Very truly yours,

Erlinda Bonifacio
School Principal

January 12, 2001

Mr. Lito Manzano
EBE Compshop Corporation
Makati City

Dear Mr. Manzano:

This is to request that I be allowed to open a credit account with your organization.

No doubt, you will recall that I have been buying computer parts from you for some time now, in a COD basis, but I should like the decided convenience of charging my purchases.  What I want is an arrangement whereby I can pay my bills within thirty days from the date I receive my invoice.

My business has grown materially during the past year, and I have recently added to my lists such substantial customers as Save and Delete Inc., Dataware Corporation, Datacom Inc., PC Compshop and Compdel Marketing.

I have my account in China Bank and Trust Company and gladly refer you to their Vice Presidet, Mr. Meynard Hipolito.

I am certain that the references given herewith will prove entirely satisfactory, and I therefore hope to hear favorably from you in the very near future.

Yours truly,

Ella dela Riva

Sample Request Letter – Return Overdue Book and Materials

June 25, 2008

Mr. Juan Castro
Petron Limay, Bataan

Dear Mr. Castro:

This is to request the return of your borrowed library book and materials that has been long overdue.

Thank you for your cooperation.

Sincerely,

Carmelita Banzon
Circulation In-Charge

June 9, 2001

May I request a clearance from all academic and property responsibility in this college.

Katrina Hayden
Instructor’s Name

_________________
Academic Dean

_________________
Librarian

_________________
Laboratory Custodian

_________________
Treasurer

_________________
Registrar

May 10, 2009

Prof. Felipe Ronald M. Agamosa
Director, Integrated Research and Training Center
Technological University of the Philippines
Ayala Blvd. Ermita Manila

Dear Sir:

The following graduate students are requesting the use of Audio Visual Room of IRTC Bldg. on May 13, 2009 at 1:00 PM. onwards as venue for the defense proposal.

1.    Engr. Mary B. Pasion
2.    Engr. Josielyn T. Briones
3.    Engr Virgilio A. Abarquez
4.    Engr. Mark Anthony A Comia
5.    Engr. Emerson M. Navarro

Thank you and God bless.

Sincerely,

Engr. Nenet Graza
Professor

May 15, 2009

Engr. Loreto A. Marcelino
General Manager – PENELCO
Balanga City, Bataan

Dear Engr. Marcelino:

Greeting!

One of our consumers, Mr. Orly Cruz was requesting to relocate one of our electrical wooden post at least than 2 meters to the left from its original position.  His house is under construction where in the electrical post will be an obstruction in their garage gate.

We are hoping that this request will be granted as soon as possible to avoid the delay of the construction.

Thank you very much for your prompt action regarding this matter.

Sincerely,

Harry Glenn P. Yandoc
Chairman – BAPA Phase I

August 25, 2002

Ronald H. Santos
# 143 Matalino St.
Rizal, Antipolo City

ABC National Credit Bureau
Morayta St.
Divisoria, Manila

Dear Sir/Madam:

This is to request for a free copy of my credit report maintained in your credit database.

Please use the following personal information to trace and forward the report to me:

Full name: Ronald Herrera Santos
Birthday: October 21, 1971
Social Security Number: 01454781
Address:  #143 Matalino St. Rizal, Antipolo City

I have enclosed herewith a copy of my driver’s license as a proof of my address and a photocopy of my Social Security Card.  If you have any questions concerning this request I can be reached at (02) 791-2911.

Thank you for your prompt attention to my request.

Sincerely,

Ronald H. Santos