Taking the minutes of a meeting requires good listening and writing skills. The minutes serves as a written record of what transpired in a meeting. It should be checked for accuracy and conciseness and disseminated to attendees before the next meeting. Well-written minutes of a meeting should not have grammatical and spelling errors.

Apart from the time, date, meeting venue and attendees, the minutes should list the key agenda, main points discussed, and the people responsible for carrying out certain actions. Because the minutes encapsulates business and operational decisions, it may be frequently referred to.

Here’s a sample minutes of a meeting:

Sample of Minutes

Minutes of Meeting

Company: Banyan Tree Holdings Limited
Date : 9 June 2010
Time : 10 AM
Venue : Executive Boardroom

Attendees:

Present : Mr. Dharmali C. Kusumadi – Chairperson
Ms. Nathalia M. Barazal
Mr. Hector G. Bal – Treasurer
Mr. John R. Battersby
Mr. Andrew S. Tan
Mr. Streisand C. Tuason

I. Introduction
The management meeting was presided by DCK, who called the meeting to order at 10 a.m. and welcomed the members.

II. Approval of minutes of the last meeting

Minutes of the last meeting were approved as an accurate record.

III. Discussion

Topic Key Points Action Item Person Responsible
1. Finance Update The treasurer presented the latest report on the Beach Club’s financial standing. Next report to be presented a succeeding meeting. HGB

2. Special Event The chairperson informed the members that there will be a special exhibit to be held at the Beach Club lobby and there will be a broker’s event that will run simultaneously at the main function room. For implementation NMB, SCT

3. Construction Matters The chairperson asked project team heads to explain the causes of delays in the construction of the Jacana condominium units For monitoring AST, SCT, JRB

4. Other Matters NMB brought up plan to bring in a consultant for well-planned and tested way finding signs for the beach & country club. NMB suggested a budget and several names of suppliers to be approached. NMB

5. Close The chairperson thanked all members for their participation and adjourned the meeting at 10:45 a.m.

Call up Christine Palafox at local 1101 if you have additions or corrections to these minutes.