Technical Writing

October 12, 1995

Mr. Jerry Remedios
Assistant Manager and Executive Officer
ABC Corporation
Quiapo, Manila

Dear Mr. Remedios:

In the name of the Administration and the Faculty of the Institute of Technology, I wish to express our deep appreciation for your generous offer for scholarship for this semester to the best student in Mechanical Engineering in the sophomore year of the East Western College  The Dean of the Institute of Technology has appointed a committee of three faculty members who will recommend the best student for the scholarship, and as soon as the recommendation is submitted, I shall be very much pleased to communicate to you the name of the scholar.

Your benevolent scholarship to the best student of our Institute of Technology will, I am sure, help very much not only the Mechanical Engineering branch of the Institute but the rehabilitation and reconstruction of our industries.

Sincerely yours,

Mikaela Rednith
Executive Officer

August 17, 2008

Engr. Gerald Robles
Cataning
Balanga, Bataan

Dear Engr. Robles:

Thank you for taking the time to talk with me yesterday.  I sincerely appreciate the time you spent reviewing my report and recommending necessary information.

I especially appreciate the information and advice you have provided, and the knowledge you have shared with me.  Your assistance has been invaluable to me during this process.

Again, thank you so much for your help.

Best Regards,

Emer Navarro

154 Greenroad Subd.
Angeles City
Pampanga

June 01, 2005

Ms. Josephine Simpler
Western University
124 Chocolate Road
San Fernando, Pampanga

Dear Ms. Simpler:

Thank you for your job offer of employment as a part time instructor at your university. As we discussed on the phone this morning, I am delighted to accept your offer and look forward to beginning work with Western University.

As your offer stated, I will begin work on June 15. After arranging my schedule, I will call you to see what materials I may need before June 15.  In the meantime, please let me know if I can provide with any information.

Again, thank you for the great opportunity.

Respectfully yours,

Joseph Hanson

August 14, 2008

Ms. Isabel Roque
Digitel Corporation
Greenbelt
San Juan, Manila

Dear Ms. Roque:

Thank you so much for taking the time to interview me for the intern position.  I appreciate the opportunity.

The internship seems to be best match for my skills. I am confident that my past work experiences will enable me to be a productive member of team. I am very excited working with the competent people of your organization.

Again, thank you very much for the time you spent with me.

Very truly yours,

Salvador Cerenza

Welcoming Customer Letter

Real World Corporation
Mountain View
Camarines City

July 31, 2008

Marian Rivera
# 471 Leyte St.
Camarines Norte

Dear Ms. Rivera

When a new customer places an order with us, we like to give a more formal welcome than the “thanks” that courtesy demands and which you have already received. I am writing, therefore, to express our pleasure in adding your name to our list of friends and to assure you that we want to serve you in every way we can.

Furthermore, I want to say for myself and the other members of our company that we shall be very glad to have you call on us and consult with us at any time you think we can be of help, as it is always a real pleasure to meet our customers personally.

Very truly yours,

Aurora Isidro
Marketing Director

Acknowledgment letter and asking customer for more information.

July 30, 2008

Mrs. Melissa Ricks
Northway St.
Samal, Bataan

Dear Mrs. Ricks:

Thank you very much for your order which we just received.

In addition to the information given in your letter, we should appreciate your giving us the catalogue number, size, color, and price of the shoes you desire.  Do you wish them sent by parcel post or by express? Also please enclose money order for $25.00, which is the deposit required on all mail orders.

Your sending us this information together with the necessary deposit will enable us to fill your order promptly and satisfactorily.

Sincerely yours,

Mr. Joey de Guzman

Avon Products
Libis St.
Quezon City

July 22, 2008

Ms. Cristine Bautista
Green Apple Merchandise
Balanga City, Bataan

Dear Ms. Bautista:

We are very much pleased to enter your name on our books as customer. We wish to assure you that we will gladly do everything in our power to make the Avon Products profitable to you, so that it will become a real aid in your general business.

You will, from time to time, receive offers of selling helps and pointers on trade stimulation, and we hope you will find them useful.

We gladly welcome any suggestions which our customers make relating to the manufacture, advertising or selling of the Avon Products, and if any practical method occurs to you by which we can be more useful, we shall appreciate your dropping us a line.

Sincerely yours,

Sarah Geronimo
Sales Manager

Welcome Letter - New Customer

Data Software Inc.
Shaw Boulevard
Pasig City

July 15, 2008

Mr. Albert Ramsey
Purchasing Manager
Abet Grocery Store
East Daan Bago
Samal, Bataan

Dear Mr. Ramsey

They say old friends are the best friends, and we agree with them, but one must get acquainted with new folks to grow and increase the number of old friends. That’s right, isn’t it?

This is a personal thank you for your recent purchase of Inventory System, which we believe is the first you have placed with us.

You will find, we are sure, the quality of the product and the advantages of the system exactly as presented by our representatives.

We hope the service which we are prepared to render will be so satisfactory that we shall often have the privilege of meeting your requirements, thus allowing us to add your name to our long and growing list of old friends.

Yours truly,

John Lloyd Cruz
Managing Director

Thank you letter for order

Pilar Plumbing Company
Panilao Pilar
Bataan

July 14, 2008

Mr. Rolando Santos
Mountain View
Mariveles, Bataan

Dear Mr. Santos:

Thank you for your order for an Acme 6 Ply Range Boiler Jacket to be shipped to Pilar Plumbing Company at Pilar, Bataan.

You probably ship a great many bare tanks where no insulation is ordered. Let us furnish you free, a supply of our colorful labels advertising boiler jackets. You can have your stock man stick one on every tank he sends out. Other jobbers are doing this right along, and very substantial sales on this profitable item are resulting.

The label sticks fast to the tank, and there it stays for a long time, advertising to your plumbers and their customers that your company has an insulation which will make that tank work much more satisfactorily and at a good saving in fuel.

Just check the card or drop us a line, saying what wording you want in the imprint, and we shall send them at once.

Cordially yours,

Matthew Evans

Sample Thank you letter

8 Chico St.
Eugene, OR4587
502-524-4524

Mr. Ronald Santos
ClickAccess Software Company
85 Sacramento, CA 45821

Dear Mr. Santos,

Thank you for taking time to discuss the quality assurance staff position at ClickAccess Software Company. After meeting with you and observing the company rules and operations, I am further convinced that my background skills coincide well in your needs.

I understand that you need someone to deal with your client. My experience, training and expertise will surely bring excellent work habits and judgment to this position. I neglected to mention you during interview that I had worked for 6-months as On-the-Job Trainee at Dataware Corporation. This experience helped me to develop self-confidence in dealing with different clients.

I appreciate the consideration as well as the time you took to interview me. I look forward, Mr. Santos, to hearing from you concerning your hiring decision.

Sincerely,

(signed)
Sherly Bautista