Appointment Letter Sample. An appointment letter is a letter containing an official statement that is sent by the employer to its newly hired employee. It is the second interaction of both employer and employee in which the employer will now appoint the employee to a specific title or position in the company. Some people may mistake it to be the same as an offer letter but they are actually quite different. An offer letter, as its name implies, only offers the employee the job. The employee has not accepted the job yet. On the other hand, an appointment letter reaffirms that you are already an employee of the company.
Writing letters, reports, notes, among other things, are important skills for business and personal life. Effective letters will yield nothing but good results. Most often than not, people assess others by the quality of their writing, hence it’s essential to write well. Here are some simple tips in writing an appointment letter to get you started:
• Start your letter by welcoming the employee warmly and then proceed to state the purpose of your letter. Make sure to keep a professional tone and keep your letter brief.
• In your letter, remember to include the responsibilities of the position that you have appointed the employee. Also discuss the conditions and benefits you have previously agreed on during the interview.
• End the letter on a very positive note and expressing optimism on the new employee’s performance in the future.
• After you’ve written the letter, make sure to proofread it for typographical and grammatical errors.
Having a good letter format or letter template as a guide can be very helpful. Download a free appointment letter sample, then customize it to suit your needs. It is a great way to get you started in the right direction.